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INTERNATIONAL SECRETARIAT OF TRES DIAS
[Index of Minutes | Secretariat | Home Page] Minutes of the 64th business meeting held at the Green Mountain Chapel, Randolph, Vermont on July 12-13, 1997.
Members Present: Ken Kessler, John McKinney, Bill Boyd, Paula Boyd, Pat Kessler, Ellison Smith, Ella Tewksbury, Jeanne Norwood, Andrew Kwon, Ellen Kown. Mike Abbazia, Marilyn Abbazia, Archie Wineland, Dottie Wineland, Peter Shinn, Peter Scharfenberg, Marilyn Scharfenburg, Paula Boyd, Bill Ryan, Jack Fairbanks, Ann Botjer, Carol Robbins, George Robbins, Elizabeth Smith, Herb Killam, Pat Killam, Mary Bailey, Sharon Sheldon, Pat Fullerton, Greg Gibbons, Doreen Gibbons, Zel Walch, Bob Decker, Eric Borman, Ed Mack and Arden Mack.
Observers Present: Marian Stephens, Brenda Higgins, Eunja Kim, Beth Baldwin, Janice Fairbanks, Elaine Ryan, Scott Sweeten, Harriet Emery, Janet Smithers, Lori Claudio, Dick Kellett, Dena Kellett, CJ Hankins, Jo Hankins, Don Pappagalo and Sook Ja Jang.
Members Not Present: George Ballard, Jerry Moore, John Kim, Owen Yoon, Richard Merrell, James Shin, Barbara Schneider, Neal Schneider, Ron McLoud, Steve Boyd, Ellen Boyd, Lyn Babcock, Tommy McKnight, Domenic DiMarco, David Davis, John Laney, and Rudy Angelmaier.
The meeting was opened at 4:30 PM in prayer and Ken Kessler, President, gave the greeting and opening remarks regarding the agenda for this meeting of the International Secretariat.
Ken first called for any changes or corrections to the minutes from the 63rd meeting held in February of '97. There being no corrections or changes the minutes were approved and filed.
The Treasurer's Report was also presented and approved. Balances for January 1 - May 31, 1997 are as follows: Checking, $3,897.43; Savings, $9,494.35; CD's, $28,573.92; Total Net Worth $41,965.70.
Ken then announced the list of new officers and committee members: Archie Wineland, Chairman, Services Committee; Jeanne Norwood, Palanca Chairwoman, and Mike Abbazia to Services Committee; James Shinn, Ellen Kwon and Sharon Sheldon, Membership Committee; Herb Killam, Pat Fullerton and Eun Yoon, Executive Committee; George Ballard, Janice Fairbanks and Ann Botjer, Administration Committee; and Eric Borman to Policy Committee. There being no discussion, these appointments were moved, seconded and approved.
Ken discussed how observers and advisors can serve on the various committees. Interested persons may volunteer to serve on a committee and, with approval of the Chairperson and the Secretariat, they may do so.
John McKinney presented an overview of the International Secretariat organization, in written form. He also distributed copies of the Essentials brochure. He called for questions and suggestions on how the Secretariat can serve the various communities and reviewed the handout step by step giving in-depth explanations regarding the responsibility of the Assembly and the International Secretariat.
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Ken Kessler asked John to explain how an organization which is spread all over the world with only three meetings per year can accomplish the mission. John responded that as members of the Secretariat we are empowered to do and accomplish our duties as needed as defined by the Constitution and By-Laws. JUST DO IT!!
Everyone was asked to check the community list for any changes or corrections and dismissed everyone to committee meetings. The meeting was temporarily adjourned at 5:05 PM until Sunday morning.
The Sunday morning session was reconvened with prayer at 8:00 AM. Committee Reports were presented as follows:
Executive Committee: The process to secure our Tres Dias Logo is ongoing and will probably take another six months to complete. The budget process was discussed -- the committee members felt that there was not enough time to complete the entire process at the Spring meeting. Therefore, the process will begin at the October meeting with Executive furnishing each committee chairperson information regarding bugeted and actual expenditures, by line item, for Fiscal Year ending June 30, 1997. Each committee can then discuss their needs for FY 98 and FY 99 and return that information to the Executive Committee. In the area of community assessments, the few communities who have not yet paid will receive phone calls. It is anticipated that the FY 98 assessments will be prepared and mailed by the end of August 1997.
Administrative Committee: The meeting began by getting to know each other followed by a review of several items which need to be completed: Admin Committee responsibilities in helping a community prepare to host an International Secretariat meeting; the VP's responsibilities in communicating with communities prior to the International Secretariat meeting; and a job description for George Robbins relating to Elections & By Laws, etc. New items added to the list included a job description for the Banner Chairperson, a plan for a special installation ceremony, and a simplified version of the structure for host communities preparing to host an Assembly to be provided the community 2 years prior to the actual Assembly.
Membership Committee: No report.
Policy Committee: Continued discussions regarding a Statement of Belief for Tres Dias. Plans are to have a statement to present to the International Secretariat at the meeting in October 1997.
Services Committee: Discussions were held regarding computerizing invoicing system and communities that are in arrears on paying their bills. It was decided that letters would be sent to those communities requesting payment as soon as possible.
Respectfully submitted, Pat Kessler
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