Minutes of the 78th meeting of Tres Dias International
July 15-15, 2001
Nashville, Tennessee

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The First executive committee meeting was called to order at 4:18 p.m. by President Ron

Mcloud.
In attendance were Ron McLoud, Danette Lavish, Pam Belknapp, Jan Sheble Waggoner,
Ken Kessler, Dawn Fossnes, Bill Ryan, Audrey Bender, Bill Bennett, Bill Boyd, Bruce
Cato, Judy Cato, Pat Fullerton, Gregory Gibbons, Brenda Higgins, Michael Holmes,
Doug Leber, Judi LeMausier, Nancy Ossewaarde, Ben Seal, and Peter Shinn.
Bill Elam opened the meeting with prayer
The Secretariat expressed thanks to Sharon Sheldon for conducting the meeting of the Assembly.
John McKinney gave power point presentation concerning Secretariat of Tres Dias International.
It was agreed that the archives of Tres Dias should be housed in home office. Those who have such items should be sure to get them to the home office.
The annual Financial report was given by treasurer Ken Kessler. There currently is $14,533.70 in checking and $2,9559.04 in savings. Expenses for last year were $20,000. Bob Ross made a motion to accept this report. The motion was seconded by Judi LeMasurier. The motion passed.
Dawn Fossnes, Financial Secretary gave the following report:
Operating
Savings
Services (Inventory)
Special Account
Total
Sept. 30:
$8,045.87
$28,539.08
$10,341.68
$ 200.00
$47,126.63
Dec. 31:
$11,773.70
$29,193.11
$10,682.64
$ 450.75
$52,100.20
March 31:
$14,533.70
$29,559,04
$12,050.41
$912.75
$57,055.89
June 30:
$14,733.70
$30,312.62
$13,322.68
$1,681.00
$60,05.00
Bob Ross made a motion which was seconded by Pat Kessler that this report be accepted. The motion passed.
Copies of minutes of 77 meeting held in Lewisville,TX were then handed out. Judi LeMasurier made a motion which was seconded by Tommy McKnight that these minutes be accepted. The motion passed.
The Secretariat then recessed for committee meetings at 5:15 p.m.
July 15, 2001
The Secretariat re-convened at 8:50a.m.on July 15, 2001. Ron McLoud presided.
David Montgomery opened the meeting with prayer.
The group expressed their thanks to Louise Anderson for the food preparation for this Assembly.
The Secretariat then recessed at 8:55 a.m. for Committee Meetings.
Following the recess for committee meetings, the Secretariat re-convened at 10:16 a.m.
Ron McLoud, President then called for committee reports. (The following reports have been inserted at this location as they were forwarded to the Secretary at a later time.)
Services committee Bob Ross
Status on the electronic availability of the Manuals is as follows: Dave Routzon
scanned and sent to Eric Pilgrim's Guide 4th Day S D Guide
Constitution and Bylaws TD Group Reunion Lay Team Guide Music Direction Guide in Progress: Rector's Guide
TD Workshop Manual
Eric Borman reported that I drive not working, nothing is accessible, and PDF files are
gone.
Peter Scharfenberg reported:
Subscription to free drive to establish account for S. Committee
Name: TD Services
Password: can be obtained
can store any files in progress
Question: Limited to 7 letters?
Account under name of the person who establishes it. www.freedrive.com advertising abundant
suggestion: dont close - minimize
Dave Routzon will mail out disks of documents in pdf for evaluation. Members will read documents and make corrections to mail back to Dave.
Paul Markowitz is recommending that there be a price reduction in the fund raising amount for T-Shirts and Sweats.
Paul: 1.) Motion - reduce selling price to T-Shirts $12 donation and 2-$20 + shipping and Sweats $15
donation and 2-$25 + shipping 2nd Dave Routzon.
2.) Paul and CJ will explore a new provider for T-Shirts and Sweatshirts
Edna Wene volunteered to do Palanca for Tres Dias. She will work with Jeannie Norwood.
General discussion about the ITD Newsletter. Paul Markowitz will contact Zel Walch to ask her to continue doing the newsletter.
General discussion about archival history of the communities. CJ Hankins will start working on an overview of the project and contact Peter Scharfenberg and John McKinney.
Secretariat accepted this committee report.
Administration Danette Lavish
Members present: Danette Lavish, Pat Fullerton, Harriet Holmes, Judy Cato, Jo Hankins, Brenda Higgins, Pat Kessler, Babs Schneider, Marcie Oliver, Tammy Allen, Jeanne Norwood, Sharon Sheldon, Merv LeMasurier.
Recommended and empowered the following Elections subcomittee which
will
report to the VP of Admin, and handle the mailing of nomination requests
and
proxy votes: Harriet Holmes. Judy Cato and Sharon Sheldon.
It was recommended that Jeanee Norwood be empowered to separately mail surveys with a cover letter to local secretariats and report to the VP of Admin.
Pat Fullerton and Brenda Higgins were selected to coordinate the handling of the assembly banners. Duties would be to determine any missing banners and notify communities. Have international master banner regularly updated with new chartered communities and remove non-chartered communities. Suggestion made to ask John McKinney for a copy of each banner picture taken at the Mid Tennessee Assembly.
The following members will serve as second liason on call for backup on
upcoming assemblies. Tammy Allen, Pat Kessler, Babs Schneider, Marcie Oliver, Jo Hankins and Merv LeMasurier.
Merv LeMasurier volunteered to be the committee recording secretary.
Upcoming secretariats and assemblies:
Dates                             Community               Contact(s)
October 13-14, 2001______Delaware Valley______Dawn Fossnet
March 9-10, 2002              Costal Georgia            Bill Bennet
July 12-14, 2002              Northern N.J.              Harry Wegfahrt /Meyer Pincelli
October 26-27 , 2002 Mid- Hudson October, 2003                 New Hampshire
Copies of the Tres Dias, Inc. guidelines for hosting an International Assembly were provided to all committee members in attendance.
Danette noted that she had requested Pam Belnap to get two individuals to conduct the essentials workshop on Friday October 12, 2002 in Delaware Valley..
Danette noted that she had talked with Ken Kessler about the possibility of offering future workshop classes in other languages (Korean, Russian, etc).
Danette encouraged and welcomed committee members to forge ahead on their own to handle their delegated duties and responsibilities. Please contact Danette with any committee concerns that cannot be handled directly.
The Secretariat accepted the report of this committee.
Membership Committee Pam Belknap
The membership committee proposed the following motion
"The use of the name 'Tres Dias' in conjunction with or in reference to a community or weekend will only be recognized by the Tres Dias International Secretariat for chartered communities or building communities sponsored by (under the authority of) a chartered community. "The Vice president of Membership is responsible for enforcing this policy as follows:
1.   Notifying the leadership(by certified mail), at least three members of any group, not in compliance with this policy, giving the name of the individual or community who reported the infraction.
2.   After 30 days, if the group continues to be out of compliance, the Vice president of membership will prepare a letter (as #1 above) for the President's signature.
3.   If, after 60 days, the infraction continues, the group's name will he posted on a list of 'not-recognized' communities on the Tres Dias website.
Birmingham has fulfilled the requirements to be a chartered community.
The Vice president of Membership made a motion that these persons to be appointed as voting members of the Membership Committee: Charles Allen, Julie Bohl, Ken Oliver, Neal Schneider, Faye Gilbreath, Terry Gilbreath, Linda Highland, and Arden Mack.
Following this report, Judi LeMasurier made a motion to approve the motions from the Membership Committee. Doug Leber seconded the motion. Motion passed.
The Secretariat accepted the report of this committee.
Executive Committee Tommy McKnight
A discussion was then held on the need for an advisory committee composed of clergy to
augment the work of the Secretariat.
The committee agreed that Tres Dias International needs to develop a five-year plan. This plan should incorporate procedures for reimbursing travel expenses for the Executive Vice President and Executive Director.
A motion was made by Bruce Cato to request the Secretariat to ratify the Executive
Committee's vote which empowered John McKinney to purchase Directors and Officers'
Insurance Policy up to $500. If over $500, report back to the Executive Committee for
further consideration. (Covers all voting members of the Secretariat including John
McKinney.)
The Secretariat accepted this committee report.
Policy Committee Bill Ryan
The first topic of discussion was the fact that the changes to the Pilgrim's Guide had been agreed to at our last meeting, and we are working with the Services Committee to make arrangements for implementing the changes (7,000 Pilgrim's guides printed).
Major Ongoing Projects:
1)   Producing a New Songbook.
a)   cost for royalties
b)   format of songbook - 1 separate for musicians with chords?
c)   songs to be included
Currently, there is a subcommittee that was formed to make recommendation, however, Peggy Kolb has had problems contacting members of the subcommittee. If she continues to receive no response, Bill shared that we would parcel out responsibilities to current committee members. Results from the survey last year have already been tabulated.
2) Sacraments
a)   language within
b)   focus of
We, as a committee, were charged by the Secretariat in March with the responsibility of producing an outline and clarification of the outline of the "Day in The Life of a Christian" talk (currently used by many Communities) so that it could be compared with the Sacraments outline. It was suggested that the 2 outlines could be merged and used by all communities, OR, 2 separate outlines could be offered and the choice would be left up to individual communities. Policy will work with Ron McLoud and John McKinney to include clergy in this effort.
Songbooks
We have about 2 years left before the supply of songbooks runs out. Originally we were planning as a committee to be able to make a recommendation to Secretariat by October, but, in all likelihood, it will be done in March 2002.
We will be working with the Services Committee regarding choices on production, depending on cost. The old books had a plastic binding with a paper cover. Recently we went to a steel spiral binding with a plastic cover over the paper - these copies are holding up much better.
3) Two New Charges (received as a Committee)
a)  Discuss and clarify whether or not Baptisms should be allowed on Weekends.
b)  Reinstatement of an official Advisory Board of Clergy.
A discussion on the budget for the committee was held. It is to be used for Songbooks:
The surveys were sent out in 1999. Response was low - over the course of 6 months, we only received about 12 responses. Peggy Ann Kolb is coordinating the project. . Baptism:
Judi LeMasurier recommended having Clergy involved in deciding the Baptism on Weekends issue (Clergy advisors to the Policy Committee.
The committee requests that all Chairpersons break down their budgets to the categories.
Ken Kessler and Dawn Fossnes will be working on financial charts that will show how much of the budget money is being spend and in what areas.
The Secretariat accepted the report of this committee.
In the general session:
Bill Bennet then made a motion for adjournment of the meeting. The motion was seconded by Judi LeMasurier. The motion passed.

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