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Minutes to be Reviewed for Approval at the November, 2002 Meeting
Tres Dias International Secretariat
July 13-14, 2002
The 81st meeting of the Secretariat of Tres Dias International convened at 4:03 p.m. July 13, 2002. The meeting was held in Zerapheth, New Jersey.
Bill Boyd presided.
Dr. Charles Allen began the meeting with prayer. He then presented every member of the Secretariat with a position paper, which addresses some issues to be considered.
Bill Boyd passed out a sheet for Secretariat members and (prospective) voting members/observers to request their placement on various committees.
John McKinney gave a presentation on the responsibilities of Officers and Secretariat members. This presentation also explained the structure of Tres Dias and the relationship of the Assembly and the Secretariat.
Minutes from the March meeting were read and approved following a motion made by Ben Seal and seconded by Merv LeMasurier.
Copies of the Community highlights report were also passed out.
Following prayer by Bill Bennett, the meeting was recessed at 4:40 p.m.
The meeting re-convened on July 14, 2002 at 8:27 a.m.
Bill Boyd presided.
Eric Borman led the group in prayer.
Bill Boyd announced the Secretariat members Committee assignments. They are as follows:
Administration Vice President Danette Lavish, chairman
Brenda Higgins
Pat Kessler
Executive Executive Vice President Pam Belknap, chairman
Eric Borman
Allen Herren
Ken Kessler
Rene Stephenson
Jan Sheble Waggoner
Membership Vice President Mike Holmes, chairman
Julie Bohl
Cathy Brooks
Penelope Lee
A.Ben Seal
Policy Bob Decker, Chairman
Audrey Bender
Terry Gilbreath
Judi LeMasurier
Tommy McKnight
Nancy Ossewaarde
Tim Real
Services Merv LeMasurier, Chairman
Barry Eaton
Doug Leber
Jeanne Norwood
Bob Ross
Other “observers or potential” committee assignments were announced. They are as follows:
Ann Botjer (observer)
Paula Boyd
Pat Fullerton
Harriet Holmes
Jack Lewis
Kaaren Wilkinson
Bill Bennett
Freddi Bell-Berti (observer)
Don Bohl
Bruce Cato
Ray Crannell
Faye Gilbreath
Bill Tuck
Cathy Tuck
Lee Vink (observer)
Charles Allen
Candy Dale
Greg Gibbons (observer)
Ed Mack
Bill Ryan
Adele Smith
Walt Vink (observer)
Zel Walch
Dianne Leber
Paul Markowitz
Peter Scharfenberg
Concerning the tabled motion on the Sacraments rollo, the president requested the motion be left on the table and advised that Bruce Cato and Charles Allen were preparing a replacement motion to be presented later in this meeting.
The motion made from the floor of the Assembly on determining “N” (for the purpose of community assessments and representation at Assemblies) was referred to the Executive committee. They will serve as the lead committee since this issue affects other committees.
Ken Kessler clarified items on the Financial statements. A motion to approve was made by Ben Seal and seconded by Allen Herren. The motion passed unanimously. The Financial Secretary’s statement was reviewed. Audrey Bender made a motion, which was seconded by Allen Herren to approve this statement. The motion passed unanimously.
A Calendar of Key Dates was given to all Secretariat members by Bill Boyd. Bill also handed out information on a Feb. 1996 all-day meeting held between Fourth Day community leadership and Eduardo Bonnin. He also handed out an article about Bonnin copied from the Lutheran Via de Cristo magazine with some background on Cursillo.
The meeting then went into recess at 9:15 a.m. for the purpose of Committee meetings.
Meeting re-convened 10:20 a.m.
Two Scripture selections made by Greg Gibbons from Ephesians 4:1-16 and Colossians 3:15-17 were read by Mike Holmes.
Penelope Lee presented to the group some information on Tres Dias in Ireland. There is a plea for anyone who may be coming to Ireland to be able to assist in this endeavor. Other communities should be asked also.
The committee chairmen recommended voting members of the various committees to the president. The president made one-year appointments to the committees, based upon his receipt of completed “Committee Volunteer Signup Sheets.” Mike Holmes moved to approve the president’s appointments; seconded by Allen Herron. Motion carried unanimously. (Above listing of committee assignments reflects this action).
A synopsis of the Committee Reports follows:
A funding policy for receiving and disbursing funds was proposed as follows:
TRES DIAS INTERNATIONAL SECRETARIAT
Funding Policy
May 10,2002
SUBJECT: Funding Policy to Support Tres Dias Communities
Purpose: To establish a policy for receiving and disbursing funds for starting and supporting Tres Dias Communities both domestically and abroad.
BACKGROUND: At the Secretariat meeting in Dallas, Texas in March 2000 a decision was made to not allow third party non-profit organizations to collect funds in the name of Tres Dias. The policy outlined below is proposed to continue providing funds to support existing and future Tres Dias Communities.
g. Any funds raised in excess of needs will be given to the designated community.
h. In the event of the termination of support for a recipient community by the Sponsoring community, the funds will be refunded to the donors or the donor’s designation. In the event of the termination of this fund by TDI, moneys received that were designated for a recipient community will be transferred to the Sponsoring local community for appropriate disposition.
A motion of committee member, Bill Bennett states, “A funding policy for new and proposed communities be accepted in principle as outlined in the attached draft dated 10 May 2002.”
Ken Kessler made the motion that funding policy be accepted.
Motion carried unanimously.
Other issues to be addressed in future meetings of this committee are:
Number of Secretariat members
How to determine “N”
Proposed pre-meetings of committees prior to Assembly meetings
Using credit cards for payment for ordered materials.
The report of this committee was accepted.
Topics discussed briefly in this committee were:
Payment system for ordering on-line
Available materials on the website
International palanca on website
The report of this committee was accepted.
There is a need to develop Election committee guidelines for communities
The goal for this committee is to study the Constitution and bylaws to be certain they are properly following them.
The report of this committee was accepted.
This committee discussed the following items:
What are the qualifications for Spiritual Directors?
Proposed weekend for the homeless. Additional information will be gathered by Audrey Bender.
The status of the Tres Dias songbook will be reviewed and reported on by Bill Ryan at the future meeting.
The report of this committee was accepted.
This committee discussed re-writing the document on “The Startup of New Communities.” Several members have agreed to independently write their concept of this process so that all papers on this account will be melded into one document in October 2002.
The report of this committee was accepted.
Bill Boyd then reminded Secretariat members that they are each expected to have copies of the Constitution and Bylaws for Tres Dias International as well as The Essentials of Tres Dias. The most recently revised edition of the Constitution and Bylaws is readily available on the Tres Dias International website. Members should have a copy of this.
There was a discussion on the issue of different communities using different outlines for the Rollos.
Bruce Cato made a motion that “a committee be formed immediately by the President to review the outline and title of each of the 15 talks given on the weekend, starting with the Sacraments, and report their findings and recommendations concerning this first talk by the Secretariat meeting in November, 2002.” The motion was seconded by Allen Herren.
The motion to form this committee unanimously passed.
Audrey Bender made a motion that provision be made to pay for travel expenses for the committee members who will work on this task. The motion was seconded by Rene Stephenson.
The motion passed unanimously.
Eric Borman made a motion at 11:47 a.m.which was seconded by Allen Herren that this meeting be adjourned. The motion passed unanimously.
Respectfully submitted,
Dr. Jan Sheble Waggoner, Secretary
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