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Minutes to be Reviewed for Approval at the July, 2003 Meeting
Tres Dias International Secretariat Meeting
March 8-9, 2003
The 83rd meeting of the Secretariat of Tres Dias International met on March 8, and 9, 2003 in Warner Robins, Georgia. The meeting was called to order by Bill Boyd, President, at 9:52 a.m. in the Name of the Father, Son, and Holy Spirit. Bill stated that we would be following Robert’s Rules of Order during the meeting and appointed Bruce Cato as parliamentarian.
According to the Roll Call, the following Secretariat members were in attendance: Bill Boyd, Pam Belknap, Mike Holmes, Jan Sheble Waggoner, Ken Kessler, Eric Borman, Julie Bohl, Bruce Cato, Barry Eaton, Terry Gilbreath, Pat Kessler, Doug Leber, Judi LeMasurier, Merv LeMasurier, Tommy McKnight, Jeanne Norwood, Nancy Ossewaarde, Tim Real, Bob Ross, A. Ben Seal, and Rene Stephenson. (Allen Herren arrived at 5:00 p.m.).
Bill presented the agenda for the meeting. Eric Borman made a Motion, which was seconded by Judi LeMasuier to approve the agenda. The Motion passed.
The Minutes from the November meeting had previously been sent electronically to Secretariat members. For this meeting, hard copies of the Minutes were distributed to Secretariat members present. A. Ben Seal made a Motion, which was seconded by Ken Kessler, that the Minutes be approved. The Motion passed.
Jan Sheble Waggoner gave the Roll call of Communities and distributed copies of the Community Highlights, compiled from Community reports which had been sent in prior to this meeting.
Copies of the Tres Dias Vision , Purpose and Goals of Tres Dias, and the Objectives of Tres Dias were distributed, as well as Key Schedule dates, Roster of Tres Dias Committee Members, and upcoming Secretariat meeting dates.
The Tres Dias Vision, Purpose and Goals of Tres Dias, and the Objectives of Tres Dias were read by the Secretary.
A proposed proxy ballot re two models of Tres Dias was read by the Secretary as follows:
PROPOSED PROXY BALLOT RE TWO MODELS OF TRES DIAS
Whereas the purpose of Tres Dias is primarily to train leaders for Christ; leaders who will change environments for Christ;
Whereas the official model of Tres Dias is one taken from New York Cursillo de Christiandad and used since 1972 (with modifications to accommodate an interdenominational movement);
Whereas there is a second model taken from Sonshine Cursillo (Lutheran) and modified at Atlanta Christian Cursillo and by staff at Mt. Paran Church for North Georgia Tres Dias;
Whereas once people make a particular Tres Dias Weekend, they believe that that is the only “correct” way to conduct a Tres Dias Weekend;
Whereas these two distinct models are being used and continue to be perpetuated and expanded as new communities are formed;
Whereas some people misunderstand the purpose of the movement and consider that it is for saving marriages or converting people to Christ (wonderful things but not Tres Dias);
Whereas there has been for the past several years, significant conflict over the use and propagation of the two distinct models which has led to the work of the organization being stymied, creating mistrust between factions, sapping energies of the organization and resulting in power struggles;
Whereas in an effort to resolve these conflicts, the International Secretariat formed a “Blue Ribbon Committee” to re-write rollos (and did re-write the “Sacraments”/”Days in the Life” rollo);
Whereas in an effort to continue the work of the “Blue Ribbon Committee”, a Special Assembly was called for the purpose of obtaining funds for such work and that proxy item was defeated for lack of a quorum;
Whereas with all of the differences between the two models (in addition to the different rollo outlines), there is no guarantee the various communities would approve the work of the “Blue Ribbon Committee” after its work was completed;
Now, therefore, the International Secretariat recommends that the various communities consider the alternatives before them and requests they pray for the discernment of the Holy Spirit as to the course Tres Dias should pursue in the future, i.e. should it attempt to resolve the differences in the two models through the work of the “Blue Ribbon Committee” at an estimated cost of $30,000. and with the hope other differences can be resolved or should there be a parting of the ways as was done with Paul and Barnabas as recorded in Acts 15:36 and following, with each of the two groups commending the work of the other group to the grace and blessing of the Lord.
VOTE FOR ONLY ONE OF THE FOLLOWING TWO SELECTIONS
A. ________
New Model. Authorize an expenditure of up to $30,000. To produce new rollo outlines (this is over and above the normal “Operating Budget”) by the “Blue Ribbon Committee”. All communities agree to trust the “Blue Ribbon Committee” to produce the new rollo outlines. The communities will discontinue their current model and will use the new rollo outlines/weekend model exclusively. The “Essentials of Tres Dias” will be followed. Communities who vote for this selection are stating that they believe the Holy Spirit desires Tres Dias to embrace one model of an interdenominational “Cursillo-type” Weekend. Further, communities agree that they will discontinue their current models, exclusively using the new outlines/weekend model and will follow all of “The Essentials of Tres Dias”.
B. ________
Retain Current Two Models and Divide. Communities who do not want to use the current “Official” Tres Dias model will leave Tres Dias with the blessing and good will of those who remain. Those communities which depart agree that they cannot use the name “Tres Dias” nor can they use any of the trademarks or symbols of Tres Dias. Communities who vote for this selection are stating that they believe the Holy Spirit desires for Tres Dias to divide so that there will be different rollo outlines/Weekend models of interdenominational “Cursillo-type Weekends. If this selection receives a majority vote:
Departing communities will notify the President of Tres Dias by letter of their decision prior to September 30, 2003, and indicate the new name of their organization and give up all of their rights and privileges relating to the name, trademarks and symbols of Tres Dias.
Communities who remain with Tres Dias will exclusively have the right to use the name, trademarks and symbols of Tres Dias and agree to use the current official rollo outlines/Weekend model and will follow all of “The Essentials of Tres Dias”.
PRAYER FOR DISCERNMENT
The International Secretariat requests all local Secretariat members pray over the next several months to discern the will of the Holy Spirit in this matter. It is urged that prior to the local Secretariat vote, that they pray as a body for the Holy Spirit to lead them to the decision He alone desires.
RETURN OF BALLOT
Please return your ballot to arrive no later than JUNE 15, 2003, (by U.S. Mail) to the Vice President of Administration (Danette Lavish) at: 13846 Bald Cypress Circle, Ft. Myers, FL 33907. If you prefer, you may FAX it to Danette at: (239) 267-7382. Finally, you may e-mail your ballot to Danette at: dlavish@hotmail.com If you e-mail, please also send a hard copy of the e-mail with the signature of the Secretary or other appropriate officer of the local Secretariat showing that the ballot has been approved by the governing body of the community.
Jan Sheble Waggoner made a Motion that the resolution be approved for submission as a proxy ballot to the next Assembly. Terry Gilbreath seconded the Motion.
Following discussion, there was a Motion to amend the resolution. The Motion was to strike the final three sentences in A (New model) and replace with “These new rollo outlines will be subsequently disseminated to the communities for review, approval, and adoption.” The Motion was defeated by a vote of 6 to 15.
Bruce Cato made a Motion, which was seconded by A. Ben Seal, to postpone further discussion until 4:40 p.m. Motion was passed.
The meeting was recessed for lunch at 12:00 noon.
The meeting reconvened at 1:07 p.m.
Bill Boyd announced the appointment of an ad hoc Committee to review and revise the Resolution. The ad hoc Committee included: Dr. Charles Allen, Julie Bohl, Terry Gilbreath, Ken Kessler, and John McKinney, with Bill Boyd as an ex officio member.
Ken Kessler distributed the Treasurer’s Report.
Eric Borman distributed the Financial Secretary’s Report
The Secretariat was recessed to committee meetings at 1:12 p.m.
The meeting re-convened at 4:38 p.m.
Ken Kessler presented a proposed budget for Fiscal Year 2004.
Discussion resumed on the proposed Resolution
Julie Bohl read the report from the ad hoc committee as follows:
PROPOSED PROXY BALLOT RE TWO APPROACHES OF TRES DIAS
The purpose of Tres Dias is primarily to train leaders for Christ; leaders who will change environments for Christ. The official model of Tres Dias is one taken from New York Cursillo de Christiandad and used since 1972 (with modifications to accommodate an interdenominational movement).
There is a second model taken from Sonshine Cursillo (Lutheran) and modified at Atlanta Christian Cursillo and by staff at Mt. Paran Church for North Georgia Tres Dias.
Once people make a particular Tres Dias Weekend, they believe that that is the only "correct" way to conduct a Tres Dias Weekend. These two distinct models are being used and continue to be perpetuated and expanded as new communities are formed.
Some people misunderstand the purpose of the movement and consider that it is for saving marriages or converting people to Christ (wonderful things but not Tres Dias).
There has been for the past several years, significant conflict over the use and propagation of the two distinct models which has led to the work of the organization being stymied, creating mistrust between factions, sapping energies of the organization and resulting in power struggles. In an effort to resolve these conflicts, the International Secretariat formed a "Blue Ribbon Committee" to re-write rollos (and did re-write the "Sacraments"/"Days in the Life" rollo).
In an effort to continue the work of the "Blue Ribbon Committee", a Special Assembly was called for the purpose of obtaining funds for such work and that proxy item was defeated for lack of a quorum.
With all of the differences between the two approaches (in addition to the different rollo outlines), there is no guarantee the various communities would approve the work of the "Blue Ribbon Committee" after its work was completed.
Therefore, the International Secretariat recommends that the various communities consider the alternatives before them and requests they pray for the discernment of the Holy Spirit as to the course Tres Dias should pursue in the future, i.e. should it attempt to resolve the differences in the two models through the work of the "Blue Ribbon Committee" at an estimated cost of $30,000. and with the hope other differences can be resolved or should there be a parting of the ways as was done with Paul and Barnabas as recorded in Acts 15:36 and following, with each of the two groups commending the work of the other group to the grace and blessing of the Lord.
PROXY BALLOT RE: TWO APPROACHES OF TRES DIAS
VOTE FOR ONLY ONE OF THE FOLLOWING TWO SELECTIONS
Communities who vote for this selection are stating that they believe the Holy Spirit will inspire the Blue Ribbon Committee to create a unifying set of rollo outlines. An expenditure not to exceed $30,000 is authorized from current reserves (over and above the normal operating budget) to allow the BRC to complete its work. The BRC is directed to create a concise set of outlines (including purpose and situation of the rollo and clarification of the outline) for all 15 talks for the International Secretariat review. The outlines will be disseminated to all communities for feedback that will be considered by the BRC. Finally, the revised outlines will be sent back to all communities for approval by Proxy vote and adoption by the 2005 Assembly. All of the Essentials of Tres Dias will be followed.
Retain current two models and divide. Communities who vote for this selection are stating that they believe the Holy Spirit desires for Tres Dias to divide so that there will be different rollo outlines/Weekend models of interdenominational "Cursillo-type" Weekends. Communities who do not want to use the current "Official" Tres Dias model will leave Tres Dias with the blessing and good will of those who remain. Those communities which depart agree that they cannot use the name "Tres Dias" nor can they use any of the trademarks or symbols of Tres Dias.
If this selection receives a majority vote:
Departing communities will notify the President of Tres Dias by letter of their intent prior to September 30, 2003, and indicate the new name of their organization that will be effective by March 1, 2004. At that time they will give up all their rights and privileges relating to the name, trademarks and symbols of Tres Dias.
Communities who remain with Tres Dias will exclusively have the right to use the name, trademarks and symbols of Tres Dias and agree to use the current official rollo outlines/Weekend model and will follow all of "The Essentials of Tres Dias".
The International Secretariat requests all local Secretariat members to pray over the next several months to discern the will of the Holy Spirit in this matter. It is urged that prior to the local Secretariat vote, that they pray as a body for the Holy Spirit to lead them to the decision He alone desires.
Julie Bohl moved the aforementioned Resolution as a substitute motion to the Resolution on the floor; seconded by Rene Stephenson.
Following discussion, Eric Borman made a Motion to table this item for one year. There was no second; therefore, the motion failed..
Bob Ross made a Motion that a line item for $30,000, be added to the Budget to be approved by the Assembly, to fund the Blue Ribbon committee. The Motion was seconded by Tim Real
The Question was called by Bob Ross and seconded by A.Ben Seal. The Call for the Question unanimously passed. This Amendment failed with a vote of 6 to 14.
Bob Ross called the Question on the substitute Resolution. Terry Gilbreath seconded.
The Call for the Question passed unanimously. The Motion failed unanimously.
The Vote on the main Motion was conducted. The Motion failed unanimously
The meeting was recessed for dinner at 6:01 p.m.
The meeting resumed on March 9, 2003 at 9:15 a.m.
The meeting was opened with prayer offered by Betty McKinney
Pam Belknap reviewed some information about the upcoming Assembly to be held in Cleveland.
Another proposed Resolution developed overnight by the ad hoc Committee was read by Julie Bohl as follows:
Praise God we are One!
Dear Leaders of local Tres Dias Communities,
We, the Tres Dias International Secretariat, want to share our joy and anticipation with you as we close the Tres Dias International meeting in Warner Robins, Georgia. Through prayer, reading Holy Scripture, and the leading of the Holy Spirit, we speak to you in unity- - and we ask you to share all that we tell you here - - with your Secretariat, so that you understand and thank God with us for His resolution of some very important issues, the proposed solution, and our recommendation for your approval through your Proxy vote.
INTRODUCTION AND EXPLANATION
The purpose of Tres Dias is primarily to train leaders for Christ; leaders who will then change environments for Christ. The official rollos and meditations of Tres Dias were taken from New York Cursillo de Christiandad and used since 1972 (with modifications to accommodate an interdenominational movement). A second set of rollos and meditations was taken from Sonshine Cursillo (Lutheran) and modified at Atlanta Christian Cursillo and by staff at Mt. Paran Church (Church of God.).
Once people make a particular Tres Dias Weekend, they often believe that that is the only “correct” way to conduct a Tres Dias Weekend. Two distinct sets of rollos and meditations are being used and continue to be perpetuated and expanded as new communities are formed. Some people misunderstand the purpose of the movement and consider that it is for saving marriages or converting people to Christ (wonderful things that may happen at Tres Dias, but not the primary purpose of Tres Dias).
Over the past several years, significant conflict over the use and propagation of the two distinct sets of rollos and meditations has led to the work of the organization being stymied, creating mistrust between factions, sapping energies of the organization and resulting in power struggles.
In an effort to resolve these conflicts, the International Secretariat formed a “Blue Ribbon Committee” to re-write the outlines, purpose, and explanation of the 15 rollos and meditations. This committee did re-write the “Sacraments”/ “Days in the Life” rollo. In an effort to continue the work of the “Blue Ribbon Committee”, a Special Assembly was called for the purpose of obtaining funds for such work and that proxy item failed for lack of a quorum.
At the March 8-9, 2003, meeting of the International Secretariat, the International Secretariat came into complete unity in that one set of rollo outlines and meditations
1. be composed by the Blue Ribbon Committee; then
2. be commented on by the local communities; then
3. be approved by the International Secretariat; and finally
4. be voted/approved by the local communities (i.e. approved through the proxy ballot process, in accordance with the By-laws, and the results reported at the 2005 Assembly).
It is fully anticipated that changes in the titles of any rollos will require corresponding changes to the rollo titles in the Essentials. It was strongly emphasized and acknowledged by all those present that, “once approved by the local communities (through the Assembly), all communities will have to change”, that is, they will be required to use the new outlines and follow all the Essentials.
The International Secretariat unanimously voted to recommend approval of funding, not to exceed $30,000, to come from reserves, for the Blue Ribbon Committee to complete this work.
Proxy Vote
(Name of Community)__________________________, our community votes
to approve ___________(YES)
or disapprove_______________(NO)
the expenditure not to exceed $30,000 to come from reserves, to fund the Blue Ribbon Committee meetings to complete the work of producing a unifying set of the 15 rollo outlines and the 5 Meditations.
The proposed vote will be accompanied by the letter of explanation
“May the God who gives endurance and encouragement give you a spirit of unity among yourselves as you follow Christ Jesus.”
Romans 15:5
“From him the whole body, joined and held together by every supporting ligament grows and builds itself up in love, as each part does its work.”
Ephesians 4:16
A Motion to present this above Resolution as a proxy ballot to the Communities for vote, with the results to be announced at the 2003, Assembly was made by Terry Gilbreath. Julie Bohl seconded the Motion. The Motion passed unanimously.
Ken Kessler, Treasurer, presented the proposed budget for Fiscal Year 2004, of $20050., and moved on behalf of the Executive Committee to approve it for submission to the Communities for a proxy vote, with the results to be announced at the Assembly. The Motion passed unanimously.
Ken Kessler moved on behalf of the Executive Committee to retain the Assessment rate of $45 per 100 (or portion thereof) active members, for submission to the Communities as a proxy vote, with the results to be announced at the Assembly. The Motion passed unanimously.
Pat Kessler presented the Nominations for Secretariat positions. They are as follows:
Secretary: Jan Sheble Waggoner
Vice President Administration: Bruce Cato and Nancy Ossewaarde
Treasurer: Bob Ross and Merv LeMasurier
Secretariat Members: Pat Fullerton, Julie Bohl, A. Ben Seal, Tom Fant, Judi LeMasurier, Danette Lavish, Candy Dale, Bruce Cato, Mike Vigil, Terry Gilbreath, Paul Markowitz, Pat Kessler, Adele Smith, and Wilson Burton.
The Motion to approve the slate, subject to qualification of the candidates by the Elections Sub Committee, and to close the nominations, was made by Pat Kessler on behalf of the Administration Committee. The Motion passed unanimously.
It was announced that the date of the fall meeting in New Hampshire has been changed to Oct.18-19, 2003.
Judi LeMasurier made a Motion to accept the resignation of Allen Herren, seconded by Tommy McKnight. The Motion passed unaninmously.
Due to time constraints. Bill Boyd requested that only Committee Motions be presented at this time. Complete Minutes from the Committees are attached following these Minutes and can be considered to be part of these Minutes (although not approved or disapproved by the Secretariat).
Motions from committees:
Executive Committee
Referring to Bylaw 5.4, Eric Borman moved on behalf of the Executive Committee to submit to the Communities for a proxy ballot, with the results to be announced at the Assembly, an amendment to the Bylaws which replaces the qualification which reads: “at the time of selection, be a voting member of the local Secretariat he/she will represent” with the following qualification:
“At the time of selection, must be an active member of a local community and approved by the local Secretariat that he/she will represent.” The Motion was passed unanimously.
Referring to Bylaw 5.6.1, Eric Borman moved, on behalf of the Executive Committee to submit to the Communities for a proxy ballot, with the results to be announced at the Assembly, an amendment to the Bylaws as follows:
Add the word “Adminstrative,” and drop the article “a,” so that the sentence reads: “The chairperson of the Assembly is also the Administrative Vice President of the Secretariat.”
The Motion passed unanimously.
John McKinney read a letter from David Mc Manigal, Rector of Tres Dias Men’s #1, in November 1972, and one of the founders of Tres Dias.
Eric Borman, Financial Secretary, stated that (in “The Annual Report”) his report and that of the Treasurer will be as of March 31, 2003.
Nancy Ossewaard moved to adjourn the meeting; seconded by Judi LeMasurier The Motion passed and the meeting was adjourned at 10:45 a.m.
Respectfully Submitted,
Jan Sheble Waggoner, Secretary
Minutes of committees continue below:
Minutes of Committees
Administration
Administration Committee
March 8, 2003
1) Submitted budget with no change
2) Concord, NH meeting date changed from October 25-26, to October 18-29.
3) Altoona/Johnstown will host March 2005, International Secretariat meeting
4) We have received and accepted a slate of nominees for the Secretariat, subject to qualification by the Elections Committee. Pat Kessler read the list.
5) Responses to surveys concerning the number of active members total 8 so far and we will be calling communities to obtain better response
6) Allen Herren has missed two consecutive meetings and, according to the By-laws, is removed from membership. The remainder of his term will be filled by Paula Boyd who had received the next largest number of votes in 2002.
Executive
1:30 P.M. Bill Bennett opened with Prayer; Eric Borman closed.
In attendance Bill Bennett, Judy Borman, Jan Sheble Waggoner, Pam Belknap, Rene Stephenson, Eric Borman.
Started discussing the budget; tabled until Ken Kessler comes to the meeting.
Mike Holmes would like the committee to think about changing the essential to
6.4.2, the term of office. He believes a 3 year term is essential because by the time that an officer learns the job, he/she is out of the position.
The nominations for the elected VP’s. It is imperative that the elected people must have the experience required for the position.
Bill Bennett said that the term of office should not exceed 6 years. In his local community, you cannot work back to back weekends. The problem is that we have not experienced freshness.
Rene said that this is a big commitment to run for consecutive terms. She felt that 3 years is a big commitment.
Bill said that 2 years is like coming out of a fog.
Rene said that people are just moving from group to group.
Eric pointed out that the mechanics for term limitations are already in place.
Executive Committee Report, 3/8/2003
Rene moved that regarding By-law 5.4, bullet 2, (wording for qualification as a representative to the Assembly) be changed as follows:
“5.4 At the time of selection, must be an active member of a local community and approved by the local Secretariat that he/she will represent.”
Rational: Different communities have different ways of determining who is a voting member in a community. The motion passed in committee.
We discussed the requirements of term of an office. As a possible prerequisite: having the elected Vice President or Appointed Committee Chair serve as a previous member for at least one year on the committee to which he/she is to be elected of appointed.
We discussed the length of term of office for the Secretariat and Officers. It was tabled for further discussion.
Bylaws 5.6.1
5.6.1 The chairperson of the Assembly is also the Administrative Vice President of the Secretariat. (Section 6.4.5). His/her responsibilities to the Assembly include:
Rational: This is clarified later on but it was felt that it should be stated first. The motion passed in committee.
A discussion followed about what-iffing about what could happen with the proxy if it was sent out for the Assembly.
Budget 2002 – 2003 Proposed Budget ‘03-‘04
|
Administration |
$ 2,000 |
$ 2,000 |
|
Executive |
$ 2,500 |
$ 2,000 |
|
Membership |
$ 8,000 |
$ 8,000 |
|
Policy |
$ 550 |
$ 550 |
|
Home Office |
$ 3,300 |
$ 3,500 |
|
Services |
$ 2,000 |
$ 500 |
|
President |
$ 1,500 |
$ 1,500 |
|
Contingency |
$ 2,000 |
$ 2,000 |
Total $21,850 $20,050
Mike Holmes, Chairman, called the meeting to order. Attendance was taken. Present were: Don Bohl (Fairfield Co, CT), Faye Gilbreath (North Georgia), Mike Holmes, Chairman (North Georgia), Valerie Mehl (Mid Hudson) and A. Ben Seal (Altoona/ Johnstown, Pa). Observers were David Montgomery and Arden Mack .
Mike Holmes opened our meeting in prayer.
First on the agenda was our committee’s budget for 2003. Our budget includes supplies, postage, the cost of helping new communities and holding 7 training classes/workshops per year. New communities are given $250.00 each to assist them with supplies. Training workshops are estimated at $700.00 per class to send 2 trainers to various communities when considering airfare, motels and meals being as frugal as possible with God’s money. Discussion followed.
A. Ben Seal made a motion to leave our budget at $8,000 for the fiscal year of 2003.
Faye Gilbreath seconded it. A vote was taken; it passed unanimously.
Mike Holmes had 60 videos produces at a cost of $200.00, as approved in November. The cost for each video is $3.06; he recommends that we sell this for $5.00. Our minutes from November document that we approved purchase of the rights to the training video for $500.00. $200.00 was spent for the current production of 60 videos for communities.
Minutes of the last meeting (November 2, 2002 at West Point, NY) were read.
A. Ben Seal made a motion to accept the minutes as read. Don Bohl seconded the motion. Vote – All were in favor.
There will be a training workshop in Cleveland, Ohio in July. Mrs. Holmes will be one of the trainers. A gentleman from the north is also needed. Someone will be scheduled for this position.
Old Business:
A. Ben Seal brought two denim long sleeve shirts with two different logos for the International instructors to wear at the workshops. The price for each is $18.00 including the logo. We chose the logo with a cross and dove in rainbow colors.
Don Bohl made a motion to order 10 shirts for trainers with the cross insignia to be given to the Workshop instructors when scheduled for their training sessions. Faye Gilbreath seconded the motion. A vote was taken and passed unanimously.
New Business:
Correspondence:
Mike Holmes reviewed our current correspondence with new and existing communities. The Tres Dias website has a list of emerging communities online.
The “Emerging Communities Contract” was discussed. It was felt that we still need to request new communities to draw up their own plan to address chartering requirements, with assistance from our committee. After much discussion and input, Mike Holmes will send guidelines to new communities to assist them with this task. He will ask for a plan from these aspiring communities with proposed dates for fulfilling chartering status (i.e., Secretariat in place, bylaws written, etc)
Linking Up Pescadores with New Communities (after moving):
Mike Holmes will request that local Tres Dias communities send a list of pescadores who have moved from their communities. He will act as a clearing house and forward these names and new addresses to Tres Dias communities in the pescadore’s new location so they may contact the pescadores, welcome them to the area and invite them into a new community.
David Montgomery recommends that certificates and all correspondences be translated for communities into their native language. David has volunteered to translate any letters and/or certificates into Russian. Other languages needed are Cuban (Spanish), Korean, Portuguese and Ukrainian.
Seven training classes are slated for this year. Warner Robins, Georgia was completed yesterday. Other are Cleveland, Ohio for July, New Hampshire in October, Central Arizona, Kiev, Ukraine, Northern Illinois and Atlanta, Ga.
Informational: A new community in Rivne, Ukraine has it’s first set of weekends scheduled for June 2003. Middle Tennessee is assisting this community. They also need volunteer pescadores from other communities to go and serve as part of the team.
We have a letter from Central Arizona.
1) They have established a Secretariat.
2) They have the Essentials.
3) They are having men’s and women’s weekends
4) They have their By-laws in place.
5) A workshop will take place there next week.
They would like to be chartered.
A. Ben Seal moved that we charter Central Arizona. Faye Gilbreath seconded the motion. A vote was taken and passed unanimously, that they should be chartered.
We discussed whether to give new communities a $250.00 check, materials worth $250.00, or to let them choose.
A. Ben Seal made a motion to send newly chartered communities a $250.00 check to assist with their community. Valerie Mehl seconded it. All voted in favor of this motion.
4th Day CDs:
We discussed the CD “What day is it? And What did you just call me?”. We want to make sure that this tool is available to all communities. We discussed how it has been distributed in our own communities. A suggestion was made to give this CD out at workshops.
Don Bohl has written a document entitled “Starting New Communities”. A copy will be sent to each person on the Membership committee. Mike Holmes requests that we review it and send any comments to Don Bohl for his review.
Finally we retouched the subject of developing guidelines for budding communities with an agreement to allow them provisional use of the Tres Dias name and assist them with the process of being chartered.
A Ben Seal made a motion to adjourn. Valerie Mehl seconded the motion. All were in favor. We adjourned at 4 pm.
Respectfully submitted,
Valerie Mehl
March 12, 2003
Policy
Notes from Policy Committee breakout meeting.
Mike Vigil of TD of Northern NJ, Poor Man’s – Scribe
Nancy O., Presiding
Set up basic ground rules
In Attendance: Nancy Ossewaarde (Chairing), Mike Vigil (Secretary), Candy Dale, Ed Mack, Adele Smith, Bill Ryan, Judi LeMasurier, Tim Real, Tommy McKnight, Willa Dean McKnight, Ray Fardon (England), Lynda Dean, Joy Dubberly, Wilson Burton, Jr., Tom Fant, Charles Allen,and Terry Gilbreath.
A new issue – suggested by Wilson Burton if time allows, to discuss the upcoming issue. Chair reminded committee that the Resolution is not in our court yet. Motion came from our President.
Budget: In 2001 to 2002, it was $500; in 2002 to 2003, it was $550. It is recommended for 2004 to 2004, it be $700. Motion for new budget of $700 made, seconded and passed.
No expenses have come in to date, per Bill Ryan. Rec’d even if spending from own pocket should send them in to keep track. What might come up is Advisory Board of Clergy. We could use $550. For Advisory Board of Clergy; $100 for phone; $50. for postage. New business could be phone, but we will favor e-mail.
Glossary of Terms
Mike V. present report of 3/1/03:
Discussion of same followed.
Progress so far has been to identify a goal and purpose, an approach, a list of terms and the resources to be used,
We have access to Advisory Board of Clergy to oversee and advise this Committee. Get from Bob Decker, OK; then e-mail these folks of what is going on and ask for their involvement. Wilson recommended Tom Fant be on this committee group. This needs to be addressed individually by committee members with Bob Decker.
Copies of original report will be e-mailed to each who have requested.
Presentation of work accomplished thus far will be presented at Assembly.
To go back to each community with the final results for feed back.
Ed Mack to forward a copy of the Glossary of Terms (which exists in Texas in the back of a Spiritual Directors guide) directly to Mike Vigil. Stapled version – not sure of origin.
After much discussion of what would be available to present at the next meeting in July, we will agree to say that we will be able to present progress to date. A copy of the Glossary of Terms report is appended for reference.
Song Books:
Bill Ryan: Which songs do we want to keep: plus--------------- many new ones. 140-150 songs were identified. 70 songs in existing wanted to keep. 80 songs not in current were asked for. Poor response from communities on this. So project was floundering. (Kairos been banned in England!)
Much discussion about the futility of doing this given the low interest. Need to finalize a plan. Bill Ryan will need a week to talk with Karios regarding the CCLI state by state license set up. And if we can do the same as Karios did. By July,we will have some kind of response. Bill Ryan will notify Policy Committee of outcome, and come back with a “let’s move ahead either with a new songbook” or to recommend we ask the Secretariat to rescind their charge/change the charge on this issue. In July, will present final findings from 4-6 yrs of discussion. If Bill is not in Cleveland, will forward information to Bob Decker.
Rev. Charles Allen on the Purpose & Situation for the Sacred Moments of Grace Rollo:
They are all sharing among each other; Dr. Allen will provide feedback on these ‘experiments’ with the new Rollo.
Dr. Allen reviewed the Sacred Moments of Grace outline and what went into coming up with this. Not easy.
For July meeting, will have something to present on the Purpose and Situation.
Any other work for the end of this fiscal year (up to July). Nothing else was brought up.
Meeting was ended officially. Judi so moved. Tommy seconded. Passed at 3:40 p.m.
Wilson Burton led a discussion not recorded.
Services Committee:
The Services Committee retained Pam Stickland as our transcriber. Over the past few months, Pam has transcribed all Tres Dias documents and manuals at a cost of $2,800. These materials are being currently edited by Dianne Leber and Jeanne Norwood.
Barry Eaton has volunteered to put the file into a PDF format for a CD production.
The objective is to provide each community with a CD and others will be available at a cost of $15 @ on the website.
Bob Ross has volunteered to coordinate the process of the online ordering feature for Tres Dias materials; with a focus on using credit cards for purchases.
Dianne Leber has been working on contacting all communities to get updated information on upcoming weekends (for the purpose of providing weekend palanca).
Peter Scharfenberg will be turning over the Material Administrative function to A. Ben Seal. Peter has also provided the Service Committee with a Material Administrators job description.
We would like to make Tres Dias International Secretariat aware that if the Blue Ribbon Committee is approved to move forward, there will have to be funds set aside to produce any revised Tres Dias Materials. Also, existing outdated Tres Dias materials will have to be discarded. Current inventory value is $16,000.
Checked with the Membership Committee to see if they would like the Tres Dias Workshop manual included on the CD for Tres Dias documents and manual. They were agreeable to this suggestion.
The Membership Committee has produced additional copies of the video “Intro. to Tres Dias” that will be available at $5/each.
We had a good discussion regarding the Tres Dias Newsletter via the website access.
Doug Leber will be coordinating the effort and has volunteered to compile a history of local communities, which will include some video footage.
We also discussed the past due collection of purchases and the need to hold future orders from communities or persons who have ignored several attempts to contact them.
Respectively submitted
Jeanne Norwood
Secretary of Service Committee
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