Tres Dias International Secretariat Meeting
The 90th meeting of the Secretariat was called to order in the name of the Father, the Son and the Holy Spirit at 5:10 pm. The meeting was opened with prayer by Pastor Bill Thwing.
Present for Saturday and/or Sunday meetings were: Cathy Allen, Don Bohl, Julie Bohl, Eric Borman, Bill Boyd, Paula Boyd, Wilson Burton, Tonya Busic, Bruce Cato, Paul Collins, Roberta Collins, Pat Fullerton, Terry Gilbreath, John Green, Ken Kessler, Pat Kessler, Judi LeMasurier, Merv LeMasurier, Paul Markowitz, Jeff Mehl, Valerie Mehl, Jeanne Norwood, Tim Real, A. Ben Seal, Adele Smith, Rene Stephenson.
Absent – Mike Vigil.
Barbara Chambers, Barry Eaton and Jean Bowles absent without notice.
It is believed that Barbara Chambers resigned by two different people but President Terry Gilbreath has had no phone call or written resignation. Ray Bowles has resigned from committee work but we have no information from Jean Bowles. Barry Eaton had been expected to attend. According to policy they are disqualified for membership after missing two meetings. Juli Bohl will contact Jean Bowles and Terry Gilbreath will call Barry Eaton for follow up.
John McKinney gave an overview of Tres Dias Secretariat using a powerpoint presentation for general information.
Several Informational Sheets were passed out: Committee Volunteer Sheet, Key Schedule Dates, Minutes from Mach meeting, Community Highlights Report, Attendance Requirements Sheet.
Bruce Cato was asked to act as parliamentarian for the meeting.
Minutes:
Corrections- of minutes were as follows:
1) Wilson Burton- Maddie McCLoud – spelling.
2) Valerie Mehl- Addition of “Some dates are not confirmed” for future meetings.
Pat Fullerton moved that we accept the minutes as amended. This was seconded by John Green. Vote- approved.
Agenda:
A. Ben Seal made a motion to approve the agenda. This was seconded by Pat Fullerton. Voice vote – approved.
Treasurer’s Report:
Treasurer’s Report: Judi asked if we could approve the treasurer’s report as of June 30th as given at the Assembly. This was seconded by Bruce Cato. Vote- approved.
A. Ben Seal made a motion to accept the Financial report as amended by Rene Stephenson at the Assembly. Judi LeMasurier seconded the motion. Vote- approved.
Committee Chairmen:
Terry Gilbreath would like Paul Markowitz to continue to serve as Services Chairman and Bruce Cato to be appointed as Policy Committee Chairman. Wilson Burton made a motion to make these appointments. Seconded by Tim Real. Approved.
Terry Gilbreath made announcements. Tomorrow there will be a church service here after the first session of Secretariat. We will start at meeting at 8:00am in the community room. The meeting was recessed at 6:00 pm.
The meeting was reconvened at 8: 08 am. Bill Boyd opened the meeting with prayer.
Ben Seal made announcements and gave directions for committee meetings downstairs.
New attendees to secretariat recognized. New secretariat members recognized:
Paul Collins
Roberta Collins
Jeff Mehl
Committee Assignments - were announced as follows:
Chairman - Paul Markowitz 2007
Eric Borman 2007
Jeanne Norwood 2006
A. Ben Seal 2007
Ken Kessler 2007
Mike Acevedo
Chairman - Bill Boyd 2006
Paul Collins 2007
Merv LeMasurier 2007
Rene Stephenson 2006
Valerie Mehl 2007
Wayne Irwin
Paul Dau
Chairman -Juli Bohl 2007
Paula Boyd 2007
Tonya Busic 2006
Pat Fullerton 2007
Pat Kessler 2007
Tim Real 2006
Harriet Holmes
Chairman – Judi LeMasurier 2006
John Green 2006
Adele Smith 2007
Faye Gilbreath
Joan Green
Mike Holmes
Paul Weis
Chairman- Bruce Cato 2007
Cathy Allen 2006
Don Bohl 2007
Wilson Burton 2006
Roberta Collins 2006
Jeff Mehl 2007
Mike Vigil 2007
Charles Allen
Harry Davis
Bob Decker
Rick Lane
Shirley Lane
Committee Work.
Committee work sheets passed out. We need to discuss the implementation of the new rollos in our committee meetings. Some things to consider: the Rector’s script. Policy and procedures, by-laws etc will need to be adjusted. A letter will be prepared to go out to all communities with suggestions of what the communities need to do to implement the new changes.
Terry recommends that as committees we think of what impact this change will have on each of our committees. He would like input from each committee. This letter will be sent to each community and the goal is to send it out within a week. What does each committee need to update to get everything in line?
Bill Boyd mentioned an example: Services Committee prints and publishes the new materials. Copyrighted?
Bruce Cato mentioned the training workshops scheduled for the October meeting. Should training people immediately start teaching the new rollos? We will also need to change the Essentials to match.
There was some discussion about possible decisions concerning electronic media versus print versus CDs. This was discussed from a cost basis as in using a CD. Discussion also centered around making a manual usable for all communities. Bruce Cato clarified the responsibilities of Policy Committee versus BRC. The BRC is mandated to make the documents ready. Policy Committee is responsible for oversight and will approve or amend the documents.
President Terry Gilbreath emphasized that we need to get these talks ready. Due to lack of time, we will have Officers and Committee Chairs meet on Friday, October 28, 2005 from 1:00-5:00 pm.
We need more time in committee. It has been suggested that we try a Friday afternoon Secretariat meeting in March.
To Committees at 8:43 am. We will meet back in the Community Room at 11:00 am following the service.
Reports from Committees:
Valerie Mehl reporting.
1) Copyright issue is resolved. He consulted with Don Bohl; he will send us proper wording for materials.
2) Merv LeMasurier will handle our taxes to be filed by November 15th.
3) Our service mark was applied for in April and is pending.
4) Assessment and voting procedures forwarded to our committee. This continues to be under discussion and review.
5) Discussed new Rollo considerations. Recommend paypal be used for materials/ manuals.
Jeff Mehl reporting.
The committee recommends voting status for Bob Decker. Vote – approved.
Review of the Tres Dias Essentials for the purpose of removing terms such as
“denomination,” “interdenomination” and “ecumenical,” and to perform a
complete periodic review
with recommendations for any changes.
Tres Dias Dictionary: Mike Vigil has prepared a draft of the 40 approved words
and copies were sent to Committee members for review via email. Several
additional words have been proposed.
Development of a Policy/Procedure Manual: Bruce has reviewed all of the Secretariat minutes posted on the website and created a draft document which lists all pertinent motions and follow-up (or lack of). This will list them by subject for ease of use.
Follow-up on approval of the new rollos and meditations:
Review of the Essentials to mesh with new rollos. Some
changes of titles will be needed.
It was felt the Committee should attempt to list the
specific documents that will need to be reviewed for compliance to the revised
rollos and meditations:
Combined Lay/Spiritual Team Member Book being prepared by the
Blue
Ribbon Committee
Rector’s Manual
Chief Aux Manual
References to the new rollos/meditations on the Local & International websites.
Weekend schedules established by the local communities.
Local Constitution/By-Laws that have references to the rollos and meditations.
“The Policy Committee recommends to Secretariat that advance permission be given to local chartered communities to reproduce all copyrighted material for the purpose of conducting Tres Dias weekends.”
A question discussed at the committee meeting was, “Do we even need a copyright?”
A. Ben Seal had a point of order and felt that discussion of the report needs to be done in committee, not here. Bill Boyd said that the secretariat has not acted on this; it is not a motion.
Membership Committee – Judi LeMassrier.
Recommend: Mike Holmes and Paul Weiss as voting members of committee. Vote- approved.
We need to translate the Essentials into other languages. They will try to follow up on this.
Judi LeMasurier reported on her trip to Korea. The Korean Project was to contact communities and find out how many Tres Dias communities there are. Are they really Tres Dias? They are not chartered and dues are not paid.
Saeronom was visited. This community wanted to be sure they were following the essentials. 40 pastors are supporting this community.
The Korean culture is quite different from ours. The Korean communities did not have a relationship with each other. Land of the Morning Calm, and other communities didn’t even recognize each other. Judi LeMasurier was able to introduce them in a meeting. She asked them to pull in the other communities. She also was able to explain the schedule and Essentails. ie: that if you are Tres Dias, this means you do this on this day. If you are not doing TD- then prayerfully consider dropping the name TD. They are successful and she told them to keep doing what you are doing if they choose– only under another name. Seoul – they have spread to Indonesia, Japan and China.
The communities that she met with said that they abide by the Essentials. John Green is assigned now to the Korean project.
She recommends that we have two slots, one for chartering US communities and another for International.
Funding for foreign communities – A blurb will be put in the newsletter with contact names and information. A letter to go with assessments is another way to publicize funding needs overseas.
Essentials Workshop Book – this is assigned to membership. This will require changing names to coincide with the new rollos. This will be passed to Policy Committee for approval.
Administration Committee- Juli Bohl
Assignments have been completed.
They are trying to complete a continuity book. Putting down what we do and updating sections of this.
They have completed- “How to Hold a Secretariat Meeting”. We have to ask communities to host us. They would like this information posted on the website. One
of the frequently asked questions when approached about hosting is, “ What is the expense? “
Administration recommends that we set aside a fund of $200.00 to be available to communities for the two Secretariat Meetings (no fee to delegates) to help cover expenses such as: copies, meals, etc. This would total $400.00 per year.
Merv LeMasurier suggests that we be budget this expense for THIS year from the contingency fund and have it budgeted to Administration next year. A motion is not needed for this.
Pat Kessler is writing a section on election procedures. We have none at present.
Paula will work with the sections for nominations. There continues to be confusion in the communities between nominations for Secretariat positions and delegates, etc.
Pat Fullerton is heading up a subcommittee of banners. A. Ben Seal will drive the banners and poles to N. Texas for the next Assembly.
Harriet Holmes is dealing with survey of all communities to find out the number of active members each spring to determine the number of active members.
Delegates sent to the Assembly remain delegates until the next assembly in 2006. We need to send information to the delegates as well as presidents of the local Tres Dias Communities. Anything we send to a community should also be sent to the delegates as well. A list of delegates with addresses will be provided to the Secretary.
A List of Upcoming Dates for Secretariat Meetings and Assemblies were handed out.
Mike Acevedo will send out palanca to communities for their weekends.
Printing of new team guides (SD and lay together) needed. Services request a final proof copy as soon as possible to get started within 30 days. They want to send them out before the October meeting.
Question :
Ken Kessler: Who will be providing the final copy to be printed?
Terry Gilbreath: BRC will have this done, but what about going through policy?
Bruce Cato: Decisions about modifications need to be submitted to Secretariat.
Bill Boyd : Actually this copy will come from Curtis but will be approved by BRC.
Discussed possibility of changing our logo to the new logo used for this Assembly.
We have permission from A. Ben Seal who designed it. Motion recommended to change the current outside page for manual to the logo used this weekend. This change would incorporate the world, rainbow and Tres Dias cross.
Clarification – Should the term International be included or left out.
Terry Gilbreath was concerned with changing that this can water it down. Bill Boyd felt the same.
After some discussion Rene Stephenson called the question. Vote – passed with only 2 opposed.
Adele Smith thanked for her work on the newsletter.
Don Baldwin presented our prayer requests to the Lord. Thanksgiving was given for answered prayer concerning Bob Decker and Maddie McCloud.
Ben Seal made a motion to adjourn the meeting. This was seconded by Judi LeMasurier.
Vote-passed. Meeting adjourned at 12:15pm in the name of the Father, Son and Holy Spirit.
Terry Gilbreath closed in prayer.
Respectfully submitted,
Valerie Mehl
Secretary