Medart,
Florida, March 4-5, 2006
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The 92nd meeting of the Secretariat meeting was called to order in the name of the Father, the Son and the Holy Spirit by President Terry Gilbreath at 9:43 am.
We enjoyed a time of praise. A devotion was given by Larry Perry from North Florida.
Present were: Terry Gilbreath, Don Bohl, Julie Bohl, Bruce Cato, Judi LeMasurier, Merv LeMasurier, Eric Borman, Bill Boyd, Paula Boyd, Tanya Busic, Paul Collins, Roberta Collins, Pat Fullerton, John Green, Pat Kessler, Ken Kessler, Paul Markowitz, John McKinney, Jeff Mehl, Valerie Mehl, Jeanne Norwood, A. Ben Seal, Adele Smith.
Bruce Cato acted as parliamentarian.
Reports Distributed:
Agenda
Community Highlights Report
Treasurer’s Report
Agenda:
Terry needed to revise the printed agenda. We need to move lunch to 12: 15 pm and the evening meal to 6: 30 pm. Tomorrow’s meeting will be held at the hotel. Breakfast will be at 8:00 am. We will meet at 8:30 am for a devotion & short time of praise. We will begin the morning meeting at 8:45 am.
A motion was made by Judi LeMasurier to accept the revised agenda. This was seconded by Eric Borman. Vote for – Unanimous.
Minutes:
Valerie Mehl noted 2 minor typographical corrections – Julie Bohl’s name has an “e”. Wilson’s name was reversed in one place on the minutes previously emailed. It has already been corrected for the final copy.
Eric Borman made a motion to approve the minutes. Pat Fullerton seconded the motion. Vote – Minutes, as revised, approved unanimously.
Financial Report:
Merv LeMasurier gave the report. Balance Sheet, Inventory and Analysis Report, Profit & Loss Statement, Sales by Product, Expense Analysis - July 2004-June 2005, Expense Analysis - July 2005-January 2006 included in the report.
Merv took several questions. There was some discussion over assessments, calculations and income. Administration Committee has put together a basic letter to send out with the assessments in July.
Julie Bohl moved that we accept the financial report as read. A. Ben Seal seconded this. Vote- unanimously approved.
Budgets need to be completed by each committee today. Merv LeMasurier asked that each committee look at what was spent and make a realistic budget for today. Once complete, please get it to the Executive Committee so they can complete the budget proposal.
Communities Present:
Abundant Life
Altoona/Johnstown
Central Connecticut
Cleveland
East Texas
Fairfield County
Foothills of Georgia
Maine
Mid-Carolinas
Mid Hudson
Middle Tennessee
Music City
New Hampshire
North Florida
North Georgia
North Texas
Northern New Jersey
Northern Virginia
RIMA
St. Louis
Vermont
Western Kentucky
Germany
Kyiv
Valerie Mehl gave community Highlights report. Several questions were raised about contacting communities. We went over the process and forms that are sent to communities prior to each meeting.
10:45 am - To Committee Meetings for committee work.
General Meeting reconvened at 4:21 pm.
Requests from local communities
President Terry Gilbreath read the following requests:
We are seeking prayer and monetary support for the ECC and Jamaican weekends. Core candidates are being flown from Jamaica and this is very costly. Team members will have to fly to Jamaica for the first weekend. Any monetary support would be appreciated.
We are planning on holding a Tres Dias school in May of this year. We are hoping that someone from International would put this on since this community has not had an “official” Tres Dias school.
As we mentioned in the last Community Highlights, we are hopeful that you will allow an abbreviated pescador training session as we are now doing to qualify as our pescador training.
As the current Chairman, I would like for you to provide more information on our role and responsibilities as a sponsor of a new community.
Russian Communities:
Great financial needs for Moscow, St. Petersburg and Voronezh. Team members requested.
Committee Reports:
Jeff Mehl reporting.
The glossary of Tres Dias terms is finished. The final copy will be given to the secretary who will email it to all secretariat members.
Motion:
Policy committee moves that the charge of the BRC be expanded to include review and update of all official TD documents including the Essentials. The changes proposed by the BRC shall then be presented for approval as required by the constitution and by-laws.
There was discussion of the motion. Bruce Cato mentioned that there was money left from the BRC’s budget. He feels that they probably would not need meetings and any meetings would coincide with Secretariat meetings. He would not expect large expenses Bill Boyd felt that much could be done through email and via telephone. One meeting might be enough. Money to be spent would probably occur with publishing the documents. This will not be a quick project.
Concerns over this motion were:
1) Is this within the previous charge of the BRC or is it beyond the scope of the
Committee’s job?
2) Do we need a vote from the communities for this??
3) Could we ask that this be put in the budget? Bill Boyd feels that most of the work
Can be done without spending a lot. This is a moot point; they are not requesting
any additional money.
Ben made an amendment to the motion as follows:
Amendment: That the funds, if needed, should come from the President’s Contingency Fund. This was seconded by Ken Kessler.
Valerie Mehl read a motion, which was approved, from the March 2005 Secretariat meeting (page 5, 1st motion under BRC).
I move that the BRC be assigned the task of reviewing all the official TD materials. First priority shall be to merge the Spiritual Director Team Guide and the Lay Team Guide into one document which will embody the revised rollos and the Spiritual Director meditations. The next priority shall be to revise the Rector’s Manual, Chief Auxiliary Manual and other documents.
This clarifies the charge of the BRC and any monies budgeted.
Amendment to the Motion withdrawn by A. Ben Seal and Ken Kessler.
Vote on the motion: Vote 20 for. Motion carried.
Membership Committee - Judi LeMasurier, Chairperson
Adele Smith reporting
Motion #1
On behalf of the Membership Committee, I move that the creation of ad-hoc committee be made to investigate/discover ways and means to handle the unique needs of communities outside of the United State s. The TDI president shall appoint members of the ad hoc committee.
The purpose of the motion was to look at uniqueness of the culture and financial outside this country. Discussion that this committee would work under and for the president.
Vote on motion: passed unanimously.
Motion #2
On behalf of the Membership Committee, I move that the Tres Dias Secretariat adopt local Tres Dias communities by dividing the existing and emerging communities among the 27 members of the Tres Dias Secretariat. These groups would be “family groups” that would be contacted by members of the Secretariat, who will be in touch with them at least twice a year and report their contact in writing to the membership committee.
Discussion on the motion. Some people on the secretariat already have some relationship with multiple communities. The purpose of the motion is to forge communication and relationship with local communities. Each person must report back in writing to the membership committee.
Vote on the motion: Motion carried unanimously.
They are planning to certify trainers in the new Tres Dias Essentials training for a period of 5 years
Services Committee- Paul Markowitz, Chairman
Budget established discussed the budget for the year.
Deadline for the Newsletter – deadline for next issue is April, 2006.
The Essentials brochure has the new names of the talks in it.
Paul Markowitz would like to the make a motion to rescind the tabled motion from the October 2005 meeting in Virginia (page 6 under policy committee).
The tabled motion read as follows ” Motion that the statement of belief be allowed to be included in the preamble of the Essentials.”
Discussion – Services feel that the Essentials should stand alone. This would be an additional expense, and they feel that we should keep less to read so they will read them.
Point of Order. In order to rescind the motion, it must be removed first.
Paul Markowitz withdrew his motion.
Cost of manuals will be left at $7.50 until July 31st, 2006. Orders of 20 or less will be $8.50 plus shipping. There was a brief discussion of prices.
The Services Committee has asked us to please use the name of the community on the order form.
Eric Borman is researching the history of Tres Dias and is looking for a history of local communities. He would appreciate any assistance.
Executive Committee - Bill Boyd, Chairman
Valerie Mehl reporting
There are 3 motions to present to the Secretariat.
Motion #1
On behalf of the Executive Committee, I move that the Constitution & By Laws be separated into two distinct documents with a table of contents for each document and with a new numbering of the articles contained in the By Laws. When published for sale, the two documents may be bound together.
Discussion. This, if approved, will have to go to the Assembly. There was a question about it possibly being a requirement of the IRS. Question as to any change in document? There would be no change in the documents as to content.
Vote: Motion carried/ unanimous approval.
Motion #2 RE: The Budget.
On behalf of the Executive Committee, we move that a budget of $16, 500 for fiscal year 2007.
This is only an increase of $100 over last year. Merv LeMasurier, treasurer, explained the budget proposal. Proposed budgets for committees is as follows: Administration Committee $2500.00, Executive Committee $1500.00, Membership Committee $6000.00, Policy Committee $100.00, Services Committee $350.00, President $1500.00. Secretariat Executive $3800.00, Contingency Fund $750.00.
Source of funds is expected from Assessments -$12,000.00 , Supplies - $3,000.00, and Reserves - $1500.00 for a total of $16,500.00.
Judi LeMasurier would like to poll her committee and would like to reduce her budget to by $500.00 to $5500.00 Mike Holmes objected. Merv LeMasurier just suggests that the committees be prudent in their spending.
Vote on the motion: Approved unanimously.
Motion #3 RE: The Assessments.
On behalf of the Executive Committee, we move that the assessment rate be retained at it’s current rate of $54.00 per unit.
Call the question:
Vote: Approved Unanimously.
Charles Allen closed the meeting in prayer.
The meeting was recessed for the day at 5:55 pm.
Sunday, March 5, 2006
8:45 am. We enjoyed a short devotion and time of worship.
The meeting was reconvened at 8:58 am by Terry Gilbreath. We opened the meeting with prayer.
Committee Reports Continue:
Administration Committee - Julie Bohl, Chairperson
Jim Bailey was proposed as voting member for the committee. Vote: approved unanimously.
Margie shared planning for the 2006 Assembly in Texas. Their goal is to extend a true Texas welcome to us all. She outlined some of the highlights that they have planned for us with food and music as well as workshops on Saturday.
They are asking for the deadline for nominations be extended until April 1st for additional names for nominations. They need five more people to run, someone is also needed to run for financial secretary.
Slate of nominees to date:
Terry Gilbreath
Wilson Burton
Tim Real
Jim Bailey
Bob Decker
Paul Weiss- member and VP Membership
Doug Pitt
Mike Holmes– member and VP Membership
Bruce Cato – member and President
Theresa Dau
Paul Dau
Don Landingham
Pamela Belknap VP Executive
Julie Bohl: On behalf of the Administration Committee, I make a motion to accept the slate of nominations as submitted to date.
Vote: approved unanimously.
Julie Bohl: On behalf of the Administration Committee, I make a motion that the deadline for nominations be kept open until Apr 1st and that the secretariat will be notified by email of further nominations. Vote: approved unanimously.
The Committee has approved $6, 565.00 budget for Texas for the Assembly. The Administration Committee moves that the Secretariat accept the budget for the Assembly. Vote - Approved.
The committee discussed calculation of assessments as well as delegates. Following the Assembly, they will appoint an ad hoc committee to study the value of “n” and will be asked to come back to the committee with recommendations by October 1st. Then if these recommendations are approved, the Administration Committee will present it to the Secretariat for their approval.
July 7-9, 2006 -Texas
Oct 20-22, 2006 - Vermont
March 9-11, 2007 - Central Ct
July 13-15, 2007 - Mid Hudson Assembly
Oct 26-28, 2006 - Southeast Tennessee (Chattanooga area)
March 14-16, 2008 - open
July 11-13, 2008 - North Georgia (not confirmed)
Oct 24-26, 2008 - Maine (not confirmed)
There was a mistake on the nomination forms. The October date was incorrect; they will notify everyone who has nomination form.
The financial secretary will send a form to calculate the dues assessment with the annual survey.
Continuity Book of Administration is almost completed. It is sixty-one pages. There is one small section to be completed.
Banners – Pat Fullerton. It is expensive for communities to do stands each year. It has been suggested that telescoping PVC poles can be made for the Texas meeting and then can be passed on.
People have driven them from community to community since they are very expensive to ship. Ken Kessler has volunteered to drive them from Texas to Mid Hudson this year.
Additional Motion from Membership Committee:
Judi LeMasurier : In order to re-charter, a local Tres Dias community must host a Tres Dias Essentials training. The training needs to have been held within the last three years, and conducted by a certified trainer appointed by Vice President of Membership.
Discussion on why does the trainer need to be appointed. Financial issue discussed. One point made was that we would need to change the bylaws to do this. We may need to go back and look at it first.
Motion to Refer:
Bill Boyd made a motion to refer.
In light of the issues brought up, I move that this issue be sent back to committee. This was seconded by Jeff Mehl.
Vote to refer carried; this will be sent back to committee.
As an objective for each committee, make this a discussion point and send your suggestions to Membership Committee.
Terry thanked everyone for the past two years. He encouraged everyone and said that he prayed that going forward that the same earnest effort would continue without politics. I think we have accomplished a lot. Thank you for all your work. He then recognized all those going off Secretariat.
Terry Gilbreath has to appoint someone for the Ad hoc Committee for international communities. The goal is to help them to become self sufficient and spread.
John McKinney hopes that Terry Gilbreath will accept the Chairmanship of that Committee.
Merv LeMasurier made suggestion made that we might consider moving training classes on Saturday rather than Friday because of people having to work. There was a brief discussion. Logistics of the facilities was a concern with the difficulty of running both the secretariat meeting and training at the same time.
Motion was made to adjourn by John Green. Judi LeMasurier seconded the motion. The meeting was closed with prayer by President Terry Gilbreath. The meeting was adjourned at 10:04 am.
Respectfully submitted,
Valerie A. Mehl
Secretary