Tres Dias Secretariat Meeting
Sunday July 22, 2007 - Poughkeepsie, New York
Hosted by Mid-Hudson Tres Dias
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At 8:30 AM Rev. Dan Whitley offered prayer. A greeting was given by President Bruce Cato, followed by a general overview of the meeting schedule for the morning.
The 96th meeting of the Secretariat was called to order in the name of the Father, Son and Holy Spirit at 8:35 AM by Bruce Cato, President. Bill Boyd acted as parliamentarian for the meeting.
Present were: Bruce Cato, Bill Boyd, Pamela Belknap, Don Van Landingham, Theresa Dau, Judith Herren, Paul Weis, John Green, Jane Henderson, Adele Smith, Faye Gilbreath, Carolyn Davis, Richard Thornhill, Paul Markowitz, Eric Borman, Ned Heffington, Doug Pitt, Jim Bailey, Jeannie Norwood, Valerie Mehl, Jeff Mehl, Robert Myers, Wilson Burton, Paul Dau, Harry Davis and John McKinney, Secretariat Executive.
Absent: Tim Real, Doug Aldridge and Janet Biggers.
Presidential Committee Assignments as follows:
Chairman Jim Bailey, Administration Vice President
Members
Valerie Mehl Janet Biggers (abs) Jeanie Norwood
Observers
Kathy Allen Brenda Aldridge Paula Boyd Beau Bruce Stephen Decillis Pat Fullerton Jill Routzon
_______________________________________________________________________________________
Members
Eric Borman Ned Heffington Doug Pitt
Observers
Ben Seal David Phelps Rosann Miloscia
________________________________________________________________________________
Members
Carolyn Davis Faye Gilbreath John Green Jane Henderson Adele Smith Richard Thornhill
Observers
Cheryl Allen Chuck Allen Joan Green Terry Gilbreath
Lorraine Hufnagel Suzanne Heffington George Treutle
________________________________________________________________________________
Members
Paul Dau Wilson Burton Harry Davis Robert Myers
Charles Allen Mary Bailey Bob Decker Dave Routzen
_________________________________________________________________________________
Theresa Dau Don Van Landingham
Judith Herren Bill Boyd Tim Real (abs)
Observers
Julie Bohl Darla Meyer
_________________________________________________________________________________
John McKinney gave a twenty minute power point presentation on the core structure of Tres Dias.
The presentation was accompanied by handouts that covered the specific roles of the Secretariat function.
In the midst of the presentation John reminded us that our primary function for existing is to serve Christ.
We are the Board of Directors of Tres Dias and do not represent our communities.
An inquiry from the floor questioned the definition of “active member of a local secretariat”. Per Bruce Cato, this definition will be addressed at a later date.
Does the Membership Committee have a motion to transfer the Tampa Ruling regarding Funds from the Membership Committee
to the Fund Management Committee?
A motion was not made, according to Paul Weiss, because there was not ample time for discussion of the wording of the motion.
Chairman called for a motion to the effect. A motion was made and seconded and passed.
Services Committee Report - Paul Markowitz presenting
Services Committee and voting members presented. A request was made to add Mary Hill to the services committee. Request accepted by Bruce Cato.
Pam Belknap presents to the assembly and makes a recommendation to approve the names of Don Van Landingham and Pam Belknap be added to the checking and savings Bank of America signature cards and to delete the name of Merv LeMasurier from the Bank of America signature cards.
Richard Thornhill made a motion to approve the names of Don Van Landingham and Pam Belknap be added to the Bank of America signature cards and for Merv Lemasurier’s name to be deleted from the signature cards.
Wilson Burton Seconded the motion. Vote – passed
The handling of this matter was appointed to Theresa Dau, presiding Financial Secretary.
Julie Bohl suggests that a better title for “observer position” might be found.
Jim Bailey informed us that all the banners were packed up and ready to be taken to Georgia.
Jeff Mehl saw to the distribution of the Tres Dias International Policy & Procedures Manuel and CDs that were graciously given to the Secretariat by Robert and Marcy Myers.
Bruce Cato at 10:10 am calls for the last order of business prior to the open forum session.
Pam Belknap suggested that the Tres Dias website address be placed on all Tres Dias communication that is sent out.
The Tres Dias attendance requirement was given out with a recommendation that everyone read it.
Pam Belknap recommended a Friday meeting for the Secretariat for the next meeting.
Bruce Cato is checking on the availability of resources at the next meeting place.
Bruce Cato Recessed Meeting at 10:13 am for an informal open mike forum.
Bruce Cato called for a consensus on the open forum discussion in order to forge ahead.
We did not have a consensus. No motion presented. No action taken.
Open Forum Session closed at 11:15 am.
Dr. Allen petitioned the Lord with prayer
Reconvened at 11:17 am
Formal session reconvened by Bruce Cato.
A call was made for a motion to adjourn
Harry Davis made a motion to adjourn.
Eric Borman seconded it. Vote - passed
The meeting was adjourned at 11:19 am 07/22/2007.
Respectfully submitted,
Judith Herren
TD Secretary
Judith Herren
Membership Committee Paul Weiss presents
Membership VP - Paul Weis (MembershipVP@tresdias.org)
Members
Chuck Allen (callen@xstreamsurf.net)
Sheryl Allen (callen@xstreamsurf.net)
Carolyn Davis (cdavis48@alltel.net)
Faye Gilbreath (fgilbreath@mindspring.com)
Terry Gilbreath (tgilbreath@mindspring.com)
John Green (papa.green@comcast.net)
Joan Green (papa.green@comcast.net)
Suzanne Heffington (suzy1014@bellsouth.net)
Jane Henderson (jane.brantley@comcast.net)
Mike Holmes (mholmeshholmes@hotmail.com)
Doug Jenkins (doug_jenkins@verizon.net)
Adele Smith (d4deli@bellsouth.net)
Richard Thornhill (richone@suddenlink.net)
Barbara Truetle (btreutle@frontiernet.net)
George Truetle (gtreutle@frontiernet.net)
Linda VanLandingham (donvanlandingham@yahoo.com)
Membership Committee Minutes
July 22, 2007 TDI Meeting, Poughkeepsie, NY
We opened with prayer led by John Green, signed the attendance sheet, and passed out materials regarding budding and emerging communities.
Minutes from the March 10, 2007 were read. Faye Gilbreath motioned we accept them as read, Joan Green seconded the motion. Motion passed.
Members Present: Paul Weis, John Green, Faye Gilbreath, Adele Smith, Richard Thornhill, Carolyn Davis, Jane Henderson,
Voting Members:
Joan Green, George Treutle, Barbara Treutle, Suzanne Heffington, Linda VanLandingham
Chuck Allen, Sheryl Allen, Terry Gilbreath, Doug Jenkins, Mike Holmes
Observers:
Lois Daniels, Freddie Bell-Berti, Judy LeMasurier
New Business:
Paul Weis discussed fashioning a motion regarding funds for the Tres Dias fund to go directly through that committee.
SE Texas (Houston area) has requested to be chartered. They have sent in all their information, including their 501c3 documentation and a fully functioning Secretariat. Adele Smith motioned that we approve SE Texas for chartering. Richard Thornhill seconded the motion. There was discussion. Question was called, motion passed. SE Texas is now chartered.
Services Committee: Chair- Paul Markowitz pmarkowitz@comcast.net
Voting Members
Eric Borman (Sec) pescadore@verizon.net
Ned Heffington (Sec) onedheff@bellsouth.net
Michael Acevedo pastormike51@verizon.net
Judith Borman pescadore@verizon.net
Dan Conley dangayle4@excite.com
David Phelps davidmphelps@yahoo.com
Douglas Pitts drpitt@charter.net
Rosanne Miloscia rosietoes59@yahoo.com
Don Bohl juliedonbohl@msn.com
Mary Hill
Observing
Ben Seal
Peter Scharfenberg (Peter wishes to be on the mailing list for correspondence.)
DATABASE
• Ned Heffington and Douglas Pitt worked on the database.
• Next step – on hold for now
MATERIAL DISTRIBUTION
• Ben will continue to send out manuals and other Tres Dias resources needed for the weekend teams and community.
NEWSLETTER Rosann Miloscia
Input came from the committee: letter from the President, Position definitions, Assembly and International functions and differences, new communities, Sample rollos (noted these are the web site, but maybe “advertising” needs to be in newsletter), how to be a member, progress in the new communities, etc.
In other words, the intention/purpose of the newsletter is to one of information.
Sorting and reviewing the paperwork from different communities .Will be covered by Eric Borman .
GENERAL PALANCA
Pastor Mike Acevedo has graciously accepted to continue to do this work and he is caught up until September.
HISTORICAL Eric Borman
The meeting closed in prayer.
DeColores
Paul Markowitz Services Chairperson
Executive Committee Minutes
Executive Committee email addresses:
Executive VP - Pam Belknap pbelknap@ameritech.net
Secretary -Judith Herren herjerico@hotmail.com
Financial Secretary -Theresa Dau t4ever@aol.com
Treasurer - Don Van Landingham donvanlandingham@yahoo.com
Parliamentarian - Bill Boyd wrboyd@vnet.net
Member - Tim Real (abs) realdoc@bellsouth.net
Observers
Merve LeMasurier judimervl@optonline.net
Julie Bohl jbohl@combe.com
Darla Meyer lilleranne@hotmail.com
Kent Howard lkhowa2@charter.net
Doug Aldrich (abs) dougaldridge@carolina.rr.com
Executive Minutes
The former minutes were submitted. A recommendation was made by Bill Boyd to amend the minutes and that the financial figures are to be moved to the second page of the minutes.
Bill Boyd moved to approve the minutes after the correction was made,
Don VanLandingham 2nd the motion - Minutes were approved as corrected.
Discussion:
There was discussion on the continual assessment of the committees head tax at $2.00 per head.
Approximately 7000 candidates attended in 2006. 10 communities were added.
238 weekends were held.
A recommendation was made that we keep an accurate head count for future comparison reports.
Pam Belknap said there was a 71% response from the Tres Dias communities that reported. Eleven communities still need to give a respond. Pam Belknap is going to forward the information on the non reporting communities.
Further discussion was made on maximum and minimum votes per community. The recommended maximum was 5. The recommended minimum was 1 or 2.
Merve LeMasurier informed us that 2 CD’S would mature in the fall. There was general discussion on whether the CD’S should be rolled over to accrue more interest or cash them.
A motion was made by Bill Boyd to delete Merve LeMasurier from the Bank signature card and to add Pam Belknap and Don VanLandingham to the signature card.
Theresa Dau 2nd the motion. Vote – motion passed.
Executive Committee meeting adjourned at 9:32 am.
Policy Committee- Jeff Mehl Presenting
Policy Committee Meeting
July 22, 2007
Poughkeepsie, NY
A meeting of the Policy Committee was called to order by Chairman Jeff Mehl at 9:30 am at the Mt. Alvernia Retreat Center in Wappingers Falls, NY.
ATTENDANCE:
Ø VOTING MEMBERS PRESENT:
o Mary Bailey (mbailey@admin.fsu.edu)
o Wilson Burton (huntandfish@comcast.net)
o
o Paul Dau (pauldau2u@aol.com)
o Jeff Mehl (jeff@jmehl.com)
o Robert Meyers (mctd2003@aol.com)
o
Dave Routzon
(daver@bcs100.com)
Ø NON-VOTING MEMBERS PRESENT:
o A. Charles Allen (stephenson@intrastar.net)
o Harry Davis (hed_vmi@alltel.net)
o Bob Decker (jbdecker2@yahoo.com)
o
Marcy Meyers (mctd2003@aol.com)
Ø OBSERVERS PRESENT:
o Rebecca Howard (rfhowa2@charter.net)
o Denver Henderson (denver49@juno.com)
MINUTES OF THE PRIOR MEETING: The minutes of October, 2006 meeting in St. Albans, VT were previously submitted to all committee members via email for review prior to this meeting. The minutes were accepted as written.
REQUESTS FOR COMMITTEE VOTING STATUS: The following requested committee voting status: A. Charles Allen, Harry Davis, Bob Decker, Marcy Meyers and Denver Henderson. These names will be presented to the Secretariat for approval.
Due to limited time, discussion was limited to the following two topics:
Ø
Robert and Marcy Meyers provided a
progress report on their efforts to create a policy and procedure manual. They
shared their findings and observations with the committee, based on a review of
minutes dating back to 1990, and gave a brief demo of the computerized data.
Each member was given a CD that contains the program with data updated data (not
including the minutes from Chattanooga). as well as a hard copy of the raw
data. They noted that the CD also contains a blank database which communities
can feel free to use if they wish.
o
Of interest was Robert’s
observation that the Secretariat seems to discuss the same topics repeatedly
without coming to firm decisions, and often decisions are made that are not
followed-up on. This project is designed to address these types of issues.
o
Given the limited amount of time,
we were not able to review the data in any depth, so the committee will review
the material over the next few months and plan to discuss it in detail during
the October meeting.
Ø
Robert and Marcy also provided
additional CD’s and hard copies for the following :
o All Secretariat members and officers will receive a copy of the CD;
o Committee chairs will also receive a hard copy of the raw data.
o
These will be provided with the
request that each individual review the material prior to our next meeting.
Ø Initial concerns which will need to be addressed in depth in October:
o How can we keep the data updated and accurate?
§ This is especially important since Secretariat Secretaries change every couple of years, yet continuity will be very important for this project.
o How do we control access?
§
If placed on the website, would it
need to be secure? If so, who would have access? Read only? Etc.
GUIDELINES FOR OBSERVING OTHER COMMUNITIEs
Ø At the request of President Bruce Cato, Dave Routzon raised a question concerning the roles of observers who visit other communities, as well as the role played by observers at the Secretariat and Assembly meetings. Time would not permit more than cursory discussion, so we’ll pick this up in October for further consideration. Dave will send out a draft of a potential guideline for committee review before the October meeting
The meeting was adjourned at 9:30 am.
Respectfully submitted,
Jeffrey T. Mehl
Policy Committee Chair
Administration Committee Jim Bailey presenting
Administration Committee Email Addresses:
Admin – VP
Jim Bailey – goodnews021@earthlink.net
Members:
Cathy Allen a.charlesallen@gmail.com
Paula Boyd pcboyd@vnet.net
Beau Bruce beaubruce@bellsouth.net
Pat Fullerton dmaynard@usadatanet.net
Pat Kessler pakessler@cox.net
Valerie Mehl valerie@vmehl.com
Jeanne Norwood jan6847@aol.com
Jill Routzon jillroutzon@hotmail.com
Brenda Aldridge brenda_aldridge@carolina.rr.com
Stephen DeCillis sdecee@aol.com
Observers:
Cheryl Morrill camorrill@verizon.net
Wendy Taylor wendytaylor@cox.net
Administration Committee Minutes
July 22, 2007
The meeting opened in prayer by Jim Bailey, VP of Administration.
Present were Cathy Allen, Jim Bailey, Paula Boyd, Beau Bruce, Pat Fullerton, Pat Kessler, Valerie Mehl, Cheryl Morrill, Jeanne Norwood, Jill Routzon, Wendy Taylor.
Those requesting committee voting status: Cathy Allen, Paula Boyd, Beau Bruce, Pat Kessler and Jill Routzon. They will be presented and recommended to the Secretariat as voting members.
Cheryl Morrill and Wendy Taylor were observers.
Elections Chair:
Beau Bruce was asked to become chair of the Elections Committee. He will meet with Paula and Pat for insight and information regarding this position.
Banners:
The banners are packed and ready to transport. They have been inventoried with a list taped in each container and a master list in one container. Mike & Harriet Holmes are driving them back to the North Georgia community.
Brief discussion on expenditures and need for documentation.
Request for Funds:
We have a request from Central Connecticut for $500.00 in advance for hosting the October 2007 meeting.
Dates for Future Meetings:
October 2007 Secretariat - Central Connecticut TD, Torrington, Ct.
March 2008 Secretariat - Trinity Valley TD, Gun Barrel, Tx.
July 2008 Assembly - North Georgia TD
Fall 2008 Secretariat - Maine TD, Portland, Me.
Spring 2009 Secretariat - Music City TD, Nashville, Tn - tentative
July 2009 Assembly - TD of Cleveland - needs formal invitation from them
Fall 2009 Secretariat- New Hampshire TD/ St Louis TD possibilities
This will be confirmed. They may try to move St. Louis to Spring 2010
Spring 2010 Secretariat -
July 2010 Assembly - Northern Virginia - possibly;commun. reviewing
This brief first meeting of the new term was dismissed at 9:35 am.
Respectfully submitted,
Valerie Mehl
Acting Committee Secretary
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