Tres Dias Secretariat Meeting
Alpharetta, Georgia - Sunday, July 13th, 2008
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8:15 A.M. - The 99th meeting of the Secretariat opened at 8:15am with prayer.
Present: Paul Weis, Julie Bohl, Beau Bruce, Judith Herren, Sue Loveland, Don VanLandingham, Jim Bailey, Steven DeCillis, Pat Maynard, Jeanne Norwood, Richard Thornhill, Jane Henderson, Mike Holmes, Carolyn Davis, Adele Smith, J. Harold Thurmond, Dave Routzon, Harry Davis, Robert Myers, John Green, Linda VanLandingham, Paul Markowitz, Eric Borman, Wilson Burton, Ned Heffington, John McKinney –Secretariat Executive. Absent: Valerie Mehl, Chuck Allen
John McKinney presents an overview of the functioning of the Secretariat. The presentation included the duties of the Officers and committees. A handout of the complete overview was given out.
8:40 A.M. - President Paul Weis recognized those assembled. He then made first time use of the presidential gavel. The meeting was called to order by the President, in the name of the Father, the Son and the Holy Spirit.
Bill Boyd served as the Parliamentarian.
Paul warmly greeted those assembled and stated that the main order of business is to set up the Committee’s. He went on to give a general explanation of the Ceremony of the Assembly verses the Body of the Assembly. He also continued with a brief review on some of the Essentials of Tres Dias.
A special reminder from Paul was for all to remember that one of the Essentials of Tres Dias is that we are to be a working reunion group. Those assembled were encouraged to remember that every action taken is for the purpose of advancing the Kingdom. The model for that is on the tri-fold card as well as in the weekend itself. The primary focus is Piety, Study, and Action. Paul stressed the importance of maintaining a balance and stated that the order of Piety, Study and Action must not be changed.
Presidential Announcement of Committee Assignments
Administration Committee Executive Committee
Jim Bailey - Chairman Paul Weis - President
Valerie Mehl Julie Bohl – Exec. Vice President
Steven DeCillis Judith Herren - Secretary
Jeanne Norwood Sue Loveland – Financial Secretary
Pat Maynard Don VanLandingham -Treasurer
Beau Bruce
Administration Observers
Cathy Allen Executive Observer
Cindy Mentz Darla Meyer
Bill Hughes
Shirley Hughes
Membership Committee Policy Committee
Richard
Thornhill -
Chairman Dave
Routzon - Chairman
Chuck
Allen
Harry Davis
Jane
Henderson
Robert Myers
Carolyn Davis John Green
Mike Holmes Linda VanLandingham
Adele Smith
J. Harold Thurmond
Membership Observers Policy Observers
Charles Ligon Denver Henderson
Augustus Caesar Velez Jeff Metz
Judy Ligon Jeff Mehl
Joan Green Marcy Myers
Bob Decker
Services Committee
Paul Markowitz, Chairman Services Committee Observers
Eric Borman A. Ben Seal
Doug Pitt Judy Borman
Ned Heffington Don Bohl
Wilson Burton
President calls for a motion from the floor to approve the assignments. Motion made and motion second. Motion Passed. None opposed.
8:50 A.M. - Recess to committee meetings for committee work.
9:50 A.M. - Reconvened general meeting. The President calls the meeting back to order.
President calls for a motion from the floor to accept the March 2008 Minutes as amended. Motion made and motion second. Motion carried. None opposed.
Committee Reports
Administration Committee – VP Jim Bailey presenting: The Administration committee approves of the committee selection and moves that everyone on the list be accepted as voting members. In addition the committee recommends the following people as voting members: Judy LeMasurier, Jill Routzon, Jo Hankins and Cathy Allen
Approval was given for the voting members recommended by the committee.
The committee re-elected Cindy Mentz as the Elections Chair. Judy LaMasurier will serve as the Banner Chair and Jill Routzon has been elected as committee Secretary.
The Administration Committee request that someone make a DVD that will show case the highlights of the Annual Assemblies .The DVD would be distributed among the communities to stimulate community interest. Steve DeCillis wife is a graphic artist and she is willing to help with this project.
Paul Weis states that he has selected Dave Routzon as the Chair for the Policy Committee and Paul Markowitz as the Chair for the Services Committee. He then calls for a Motion of acceptance on the two chairs.
Motion made and motion Second . Motion carried. None opposed.
Executive Committee – VP Julie Bohl presenting:
The Executive committee is pleased to have wonderful people assigned. The committee recommends the following people as voting members: Tom Morrison, Doug Aldridge, and Darla Meyer.
Approval was given for the voting members recommended by the committee.
Sue Loveland will be acting as the committee Secretary.
Our meeting had an enjoyable time of personal sharing. Each individual shared about the gifts and talents that they personally bring to the table.
Membership Committee – Richard Thornhill presenting:
Secretariat Members Present: Richard Thornhill, Mike Holmes, Adele Smith, Jane Henderson, Harold Thurmond, Carolyn Davis, Chuck Allen
Voting Members: Joan Green, Charles Ligon, Caesar Velez, Judy Ligon, Sheryl Allen, Tim Abril, and Willy Dubois.
Observers: Peter Brown, Bill Furr, Haeng-Bon Park, Valeria Semenova, and Ray Skaggs.
The Membership Committee accepts and approves all Secretariat members, voting Members and Observers.
Paul Weis reported that Tres Dias of Ireland is ready to charter. He has all the materials and will give those materials to Richard Thornhill. We moved and approved unanimously to charter Tres Dias of Ireland.
The next meeting will be in October in Portland, Maine. Mike Holmes will conduct the Essentials training on Friday night, assisted by Adele Smith, Jane Henderson and Harold Thurmond.
The Membership Committee has formed a liaison between Local Communities and Tres Dias International. The Liason will serve as a relations person between the local communities and the International Board. The goal of the Liaison is to improve the understanding and relations hip between the International Community and the Local Communities. The Liaison will act to create better communication, relations and resolutions.
Mr. H. B. Park of Agapia Tres Dias, Seoul, Korea, as the sub-committee chairperson for the Korea communities, submitted the articles of association from Korea Tres Dias. This was accepted and is currently a part of their file.
The committee will purpose to keep in close contact with communities in order to improve charter ship processing and community relations.
Policy Committee – Dave Routzon presenting:
The following people have requested to be on the Policy Committee as voting Members: Bob Decker, Charles Allen, Mary Bailey, and CJ Hankins. Jeff Mehl and Jeff Metz will remain observers and could possibly become voting members at the October meeting.
The committee spent a great deal of time discussing Policy issues. The Committee plans to address the issue of a Spiritual director’s roll in moving back and forth in lay and spiritual leadership positions. This is one of the issues that will be addressed in the fall.
Services Committee – Paul Markowitz Presenting:
The following have been accepted by the Services Committee as voting members: Don Bohl, and Judy Borman. A. Ben Seals will remain on the committee as a non-voting member. He will continue to distribute the Tres Dias materials to the communities. We had three Observers present.
Our Committee discussed the Data Base, the CD’s, and the material for the team guide. We are determined to communicate on a frequent basis and our committee has a spirit of agreement on issues. We are a committee that is full of ideas.
As our New Historian, Eric Borman is working on the possibility of creating a list of each community’s history. We plan to make contact with the President of local communities in order to archive the history of their past weekends.
President Paul Weis called for a Secretariat vote of approval on all of the Committee’s for all of the appointments.
The Floor voted to approve all Committee appointments. None opposed.
President called for the completion of all business.
A Motion was made to adjourn committee. Motion second. Motion carried to adjourn.
10:12 A.M. - Meeting adjourned.
Respectfully Submitted By,
Judith Herren___
Judith Herren – Secretary TDI
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COMMITTEE MINUTES RECEIVED
Executive Committee – July 13, 2008
Chair: Julie Bohl
Committee Members: Don VanLandingham, Sue Loveland, Beau Bruce, Darla Meyer, Judith Herren
Observers: (Voting status requested by all observers)
Merv LeMasurier, Doug Aldridge, Tom Morrison
Julie opened the meeting, asking for prayer.
Introductions:Paul Weis, new elected president visited.
Executive Committee responsibilities needing immediate attention:
Julie called for a discussion of each committee member’s individual skills and gifts—rich resources in big picture/ long-term thinking and planning; project planning, finance and even the arts. Doug will join Don in working together on the wording for Assessments/ Votes. Email discussions to be held between meetings.
Respectfully submitted,
Sue Loveland
Administration Committee Minutes Atlanta, Georgia July 13, 2008
The meeting was opened in prayer by Chairman Jim Bailey at 9:15am.
Attendees: Jim Bailey, Jill Routzon, Harriett Holmes, Steven DeCillis, Judi LeMasurier, Jeanne Norwood, Shirley Hughes, Bill Hughes, Jan Millar, Dave Millar, Jo Hankins, Paula Boyd, Brenda Aldridge, Pat Maynard, Cathy Allen.
Absent: Valerie Mehl, Cindy Mentz.
Introductions were made by each person present.
The first order of business discussed was the Elections committee. Cindy Mentz was elected chair of the committee for the 2008 – 2009 term. Jim asked if there were any volunteers to join the committee. He explained that it involves mailing out candidate forms after January 1, calling each candidate for further information, counting the votes, mailing the Proxy forms, and more. Steve DeCillis volunteered to serve on the committee. Valerie Mehl will also be asked to serve on the committee.
Paul Weis asked that we stress continuity within the committee and include him on pertinent emails.
The following committee members were assigned by President Paul Weis as voting members: Valerie Mehl, Steven DeCillis, Jeanne Norwood, Pat Maynard, Cathy Allen, Cindy Mentz, Bill Hughes and Shirley Hughes.
The names of Judy LeMasurier, Jill Routzon, Jo Hankins and Cathy Allen were presented for voting member status. Harriet Holmes agreed to be the Advocate for the committee.
Judy LeMasurier volunteered to head the Banner committee, and will coordinate with the communities involved in future Assemblies. Harriet Holmes stated that she and Mike will be driving the bases and standards and banners to Cleveland for Pam Belknap, as they are quite large and a large vehicle is needed. Judy will also handle the addition of new community names to the large Tres Dias banner. Some banners are also quite old and frayed and need to be replaced. Judy stated that the guidelines call for 30” X 60” banners, not the norm today. The smaller size would be much easier to transport between Assemblies. She also said that some of the banners shown now are for communities that are no longer chartered, and that new communities banners will be added.
The manner of presentation of the banners to the community at an Assembly was discussed. Judy will discuss this subject with Pam before the 2010 Assembly. A suggestion was made that perhaps they should be paraded at the Sequela rather than at the Saturday morning business meeting.
Host communities for future Assembly and Secretariat meetings are needed. Discussion followed with various ideas on how to get more communities involved with International Tres Dias. Some communities are also lax about sending representatives to the meetings. Jim will be contacting individual secretariats, but he stressed that all of us can extend invitations. One idea was voiced that perhaps it should be a requirement that Presidents of individual Secretariats attend Assembly and/or Secretariat meetings. Also each administration member could be a liaison to 3 or 4 communities.
The results of the votes of this 29th Assembly were discussed. The Endowment Fund passed, the Budget passed, the Assessment Charge increase passed, but the change to the By-Laws #1.5 (Representation of the Local Secretariats to the Assembly) did not pass.
The questions of what constitutes an Active Member, what defines “local”, and “active” were discussed. The subject was tabled until the October meeting.
The next Secretariat meeting will be held in Portland, Maine on October 24 – 26. More information will become available later on the International Tres Dias website.
The meeting was closed in prayer by Judy LeMasurier.
Respectfully submitted,
Jill Routzon
Acting Secretary
Membership Committee Minutes
July 13, 2008 - Atlanta, Ga. Assembly
Meeting called to order at 8:55 a.m.
Secretariat Members Present: Richard Thornhill, Mike Holmes, Adele Smith, Jane Henderson, Harold Thurmond, Carolyn Davis, Chuck Allen
Voting Members: Joan Green, Charles Ligon, Caesar Velez, Judy Ligon, Sheryl Allen, Tim Abril, Willy Dubois
Observers: Peter Brown, Bill Furr, Haeng-Bon Park, Valeria Semenova, Ray Skaggs
The Membership Committee voted and accepted the following to be voting members of the committee: Joan Green, Charles Ligon, Caesar Velez, Judy Ligon, Sheryl Allen, Tim Abril, and Willy Dubois.
Paul Weis reported that Tres Dias of Ireland is ready to charter. He has all the materials and will give those materials to Richard Thornhill. We moved and approved unanimously to charter Tres Dias of Ireland.
The next meeting will be in October in Portland, Maine. Mike Holmes will conduct the Essentials training on Friday night, assisted by Adele Smith, Jane Henderson and Harold Thurmond.
There was a motion by Jane Henderson to accept the Resolution to create an International/Local community liaison position, Caesar Velez seconded the motion. The committee voted unanimously to approve. The Resolution is as follows:
International Tres Dias/Local Tres Dias Community Liaison Position
Membership Committee Resolution: The membership committee is charged with chartering new communities, and providing support, trainings and information to the local communities.
Whereas communication with the local communities is very important, the Membership Committee recommends that local Secretariats consider adopting a new position on their local Secretariat, or appoint a person on the current local Secretariat. This person could be a voting or non-voting member of the local Secretariat, and would serve as a liaison between the International Secretariat and the local Secretariat.
Purpose: To facilitate regular communication and participation of all the local Tres Dias Communities and the International Tres Dias.
Description: The Local/International Tres Dias liaison shall:
The local community liaison can be an active voting member of a committee or member of the International Secretariat in addition to their service at the local level.
NOTE: Taking note that International Secretariats may not be able to travel to International Tres Dias meetings, they could still have a liaison person who will be a conduit for information to pass between the International and local Tres Dias communities via email.
The International Secretariat is NOT in the business of telling the local community how to run their community. Having such a position at the local and International level is highly suggested so that there is better communication and understanding as we work together to further the Kingdom of God through Tres Dias.
Mr. H. B. Park of Agapia Tres Dias, Seoul, Korea, as the sub-committee chairperson for the Korea communities, submitted the articles of association from Korea Tres Dias.
Due to the lack of time, the committee has agreed to keep in touch via email. Membership Committee is encouraged to keep in contact with communities they have a relationship or rapport with.
The committee closed in prayer at 9:48 a.m. Meeting Adjourned.
Submitted by:
Richard Thornhill – Membership Chair
Policy Committee Minutes
July 13, 2008 - Atlanta, Ga. Assembly
Call to Order: Dave Routzon, Committee Chair opens meeting.
Membership: The following individuals were presented to the Secretariat as members for the new term:
ü Dr. Charles Allen
ü Mary Bailey
ü Harry Davis
ü Bob Decker
ü John Green
ü C J Hankins
ü Denver Henderson
ü Robert Meyers
ü Marcy Meyers
ü Dave Routzon (chair)
ü Linda VanLandingham
Jeff Mehl and Jeff Mentz expressed a desire to be members of this committee, but since they could not be present, their membership application will be deferred to the October meeting. Bill Boyd attended the meeting, but declined membership.
Policy Prodeedure Manual: Robert Meyers presented the status of the manual to our group. With the exception of input and review by other committees, it is ready to be used as a means to quickly research cross-references for all current and future policies and procedures. A video will be made available as a training tool. This committee plans to use this tool as a means to review past activity on the various issues facing us, such as the role of clergy in Tres Dias activities. Future maintenance and updates to the program need to be defined. Full details of this project are available in the document titled “Policy Committee Continuity Document – July 2008 thru July, 2009” From Jeff Mehl.
Further Discussion: One of the issues is the Role of Spiritual Directors and clergy in general in Tres Dias. In the previous term, this issue surfaced when a former spiritual director was serving as Chairman of the local Secretariat. This specific situation was resolved, but it pointed out that there is not a clear and universal understanding of various aspects of this policy, such as “movement from clergy roles to lay roles and back”. In a brief but spirited review of the various aspects of the issue, all committee members fully supported the need for clergy to be a key and active part of Tres Dias, but they must not serve in a leadership role. We agreed that we need to clarify and strengthen our definitions of “Clergy” and “Leadership” and the position of Tres Dias Secretariat so there is no possible misinterpretation. We will consider the various “what ifs” and boundaries of the issue and bring a recommendation to Secretariat.
Currently, there is a (relatively) long time between meetings. This committee plans to “wring out” an issue using email. Afterward, when we assemble, the various aspects are on the table and the committee members can start the meeting “running” on the issues before it. As an example, the chairman will put together the recent history of discussions on the role of clergy and distribute it to the members. Discussion and input will be encouraged.
Several members expressed frustration with the limited time available in the July Assembly for actual Secretariat business. With travel costs escalating, it behooves us to revisit the Essentials of the Assembly meeting to allow for more efficient and productive time for committee meetings.
Other Business:
One of the other issues facing the Policy Committee in the near future will be “Alternative Lifestyles” in Tres Dias. This subject will be re-visited, reviewed and clearly defined not only as it applies to leadership, but also to attendance on a weekend, membership in local and International Secretariats, team membership and general participation in Tres Dias and its functions. The Essentials could be potentially impacted by this issue. The Bible will be our key resource for positions and input.
The Policy Committee is also responsible for Tres Dias documentation content. Bill Boyd will follow up on the Tres Dias Fourth Day brochure, which is currently at the printer but has a “technical issue”. We plan to put together a summary of the various publications to help define future workload in this area.
Respectfully submitted,
Dave Routzon
David C Routzon, Sr.
Policy Committee Chair
Services Committee Minutes Atlanta, Georgia July 13, 2008
The meeting opened in prayer at 9:05a.m.
Discussion:
We briefly discussed the duties and responsibilities of the Services Committee. Our goal was to gain a clear understanding of our responsibility as the “SERVICES” group.
Planning:
We formulated and continued with the plan to create a CD that contains the Team Guide information. The majority of our discussion was on content.
The transfer of the Team Guide from manuscript to CD rom has been delegated to Rosann Miloscia. Rosann is still in the process of making that transfer. We do not have an expected completion date at this time.
Database:
Ned Heffington is working diligently on the updated Tres Dias Database. We hope to have the data base current and available soon.
News Letter:
Don Bohl has graciously agreed to be the Editor of The Tres Dias Newsletter.
Wilson Burton and Rosann Miloscia will act as a support team for the production of the Newsletter.
Adjourned: Our committee meeting closed with the Lord's Prayer.
DeColores
Paul Markowitz - Chair
Voting Members Observers
Paul Markowitz A.Ben Seal
Eric Borman Laura Thunem
Ned Heffington Carol and Dicky Yarbrough
Wilson Burton
Don Bohl
Mike Acevedo
Judy Borman
Rosann Miloscia
Doug Pitt